2021-03-17 ACQ/ERM FG Meeting notes

Date

Mar 17, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

  • @Lisa Spagnolo , UC Davis (co-chair)

  • @Mark Hemhauser (Unlicensed) , UC Berkeley

  • @Paula Pascual , UC Irvine

  • @Stacy McKenna , UCLA

  • @Sarah Sheets , UC Merced

  • @Carla Arbagey , UC Riverside (co-chair)

  • @Judy Keys , UC San Diego

  • @Lisa Wong , UC Santa Cruz (timekeeper)

  • @Holly Eggleston (Unlicensed) , California Digital Library (notetaker)

  • @Susan Boone , UC San Francisco

  • @Maricel Cruz (Unlicensed) , UC Santa Barbara

Guests

  • Moriah Guy, GOBI Library Solutions

  • Jenny Hudson, GOBI Library Solutions

Not Attending

Future agenda items

Discussion items

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

1

Assemble

Getting situated, reviewing agenda, roles

2

 

 





2

Admin Items

  • Announcements

  • Action Item Checks

3

Lisa S.

 

 

 

3

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / others

OCLC item - in progress from PPC perspective as well - new session scheduled for March 22nd. Feedback needed by 3/15 for this. RMFG is coordinating.

Holly and Adriana meeting with Ex Libris about negotiation licenses (Basecamp link) Wednesday 3/10 at 11:30. Will be recorded – mostly CDL-focused.

Enter Update Blurbs for:

  • PPC: March 12 Meeting Notes

  • CDL/Ex Libris from 3/10: See Holly’s email from 3/17.

    • Mark, note LBL comments

  • Other groups

    • Millennium items don’t link to orders due to III structure (Mark)

 

 

 

@Lisa Spagnolo Lisa S follow up OCLC with Liz
@Mark Hemhauser (Unlicensed) Mark write up III item - order link behavior
4

Testing

Short written update on subgroups, with discussion on next actions as time permits

5

 

002: Keeping standing Friday 11am meeting. Historical data will likely be handled differently than new orders. Looking at initial suggestion that may be revised. This will need to be designed to support systemwide reporting. Noting reporting code use by different areas/campuses (TSELG/Special Collections).

 

003: Working on sample import profiles. Will incorporate input from discussion with GOBI representatives. Awaiting input from RMFG re: NZ recommended behavior for matching.

 

 

Decision Pages for current work:

@Mark Hemhauser (Unlicensed) Mark post ”loading invoices by excel spreadsheet” template to AEFG group
5

Upcoming Sessions

Review upcoming sessions involving AEFG and planning/preparing.

5

All

3/25: Fiscal Close Session

  • Outline for Fiscal Close Session topics to cover

  • Testing to confirm Alma functionality and include in documentation/slides/support.

  • Candidates for sharing speaking - anyone directly involved in their rollover from already-Alma?

  • Draft slides with outline - to be filled in with testing outcomes, screenshots, Basecamp responses from Ex Libris, etc.

Group updates at Ex Libris update calls: AEFG signed on for April 5th (with RMFG)

 

@Lisa Spagnolo will test fiscal year grace periods in light of cutover - to demo at 3/25 session.
@Lisa Spagnolo to check on UCD steps when phasing out funds / creating new funds in Alma.
6

Discussion with Moriah and Jenny from GOBI Library Solutions re: ordering workflow and data management.

Developing understanding of GOBI workflows in Alma for IZ and NZ considerations.

50

All

Scope includes: EOD and API/Real-Time Ordering methods; import profiles; print and electronic; Network Zone/consortial considerations.

LS Recorded - see AEFG mail for link

Questions: (protected)https://docs.google.com/document/d/1dsJeNPeIaWvyp5G8dlndC-zmYtc-Ya0JdTZ4EMZ6t48/edit

Overall, recommend starting slow and work into automation process once more familiar with workflow and system.

 

 

@Lisa Spagnolo Post recording to list and other relevant groups
7

Post-Session Triage of: Testing, Migration, other items

Any follow-up actions from 3/17 to 3/24 on items unable to be addressed in meeting time.

5

 

Next actions for: Testing and Decision Page Deliverables; Migration Items

Time permitting: see Testing Timeline/Calendar

 

 

8

Wrap-up

Identify/confirm next actions

5

All

 

 

 

9

Parking Lot

To save for future discussion

75/75

 

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (2020-12-09 ACQ/ERM FG Meeting notes - Acquisitions & E-Resources FG - SILS )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources

 

 

 

 

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