2021-03-17 ACQ/ERM FG Meeting notes
Date
Mar 17, 2021 11AM-12:30PM
Zoom: See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (timekeeper)
@Holly Eggleston (Unlicensed) , California Digital Library (notetaker)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Guests
Moriah Guy, GOBI Library Solutions
Jenny Hudson, GOBI Library Solutions
Not Attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who |
| Decisions | Actions | |
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1 | Assemble | Getting situated, reviewing agenda, roles | 2 |
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2 | Admin Items |
| 3 | Lisa S. |
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3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 5 | Lisa S. / others | OCLC item - in progress from PPC perspective as well - new session scheduled for March 22nd. Feedback needed by 3/15 for this. RMFG is coordinating. Holly and Adriana meeting with Ex Libris about negotiation licenses (Basecamp link) Wednesday 3/10 at 11:30. Will be recorded – mostly CDL-focused. Enter Update Blurbs for:
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@Lisa Spagnolo Lisa S follow up OCLC with Liz @Mark Hemhauser (Unlicensed) Mark write up III item - order link behavior |
4 | Testing | Short written update on subgroups, with discussion on next actions as time permits | 5 |
| 002: Keeping standing Friday 11am meeting. Historical data will likely be handled differently than new orders. Looking at initial suggestion that may be revised. This will need to be designed to support systemwide reporting. Noting reporting code use by different areas/campuses (TSELG/Special Collections).
003: Working on sample import profiles. Will incorporate input from discussion with GOBI representatives. Awaiting input from RMFG re: NZ recommended behavior for matching.
| Decision Pages for current work: | @Mark Hemhauser (Unlicensed) Mark post ”loading invoices by excel spreadsheet” template to AEFG group |
5 | Upcoming Sessions | Review upcoming sessions involving AEFG and planning/preparing. | 5 | All | 3/25: Fiscal Close Session
Group updates at Ex Libris update calls: AEFG signed on for April 5th (with RMFG) |
| @Lisa Spagnolo will test fiscal year grace periods in light of cutover - to demo at 3/25 session. @Lisa Spagnolo to check on UCD steps when phasing out funds / creating new funds in Alma. |
6 | Discussion with Moriah and Jenny from GOBI Library Solutions re: ordering workflow and data management. | Developing understanding of GOBI workflows in Alma for IZ and NZ considerations. | 50 | All | Scope includes: EOD and API/Real-Time Ordering methods; import profiles; print and electronic; Network Zone/consortial considerations. LS Recorded - see AEFG mail for link Questions: (protected)https://docs.google.com/document/d/1dsJeNPeIaWvyp5G8dlndC-zmYtc-Ya0JdTZ4EMZ6t48/edit Overall, recommend starting slow and work into automation process once more familiar with workflow and system. |
| @Lisa Spagnolo Post recording to list and other relevant groups |
7 | Post-Session Triage of: Testing, Migration, other items | Any follow-up actions from 3/17 to 3/24 on items unable to be addressed in meeting time. | 5 |
| Next actions for: Testing and Decision Page Deliverables; Migration Items Time permitting: see Testing Timeline/Calendar |
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8 | Wrap-up | Identify/confirm next actions | 5 | All |
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9 | Parking Lot | To save for future discussion | 75/75 |
| Circle back to Shared Vendors outcomes - from 12/9 meeting notes (2020-12-09 ACQ/ERM FG Meeting notes - Acquisitions & E-Resources FG - SILS ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources |
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