2021-03-31 ACQ/ERM FG Meeting notes
Date
Mar 31, 2021 11AM-12:30PM
Zoom: See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley (notetaker)
@Paula Pascual , UC Irvine (timekeeper)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Not Attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who |
| Decisions | Actions | |
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1 | Assemble | Getting situated, reviewing agenda, roles | 5 |
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2 | Admin Items |
| 5 | Lisa S. |
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3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 10 | Lisa S. / others | No PPC meeting March 26 (holiday) CDI updates (see below) Other groups?
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| Lisa will share PPC recording (Friday) CDI discovery impact |
4 | Upcoming Sessions | Review any upcoming sessions involving AEFG and planning/preparing. | 5 | All | 3/25: Fiscal Year-End Session - posted and shared. See 4/22 Ex Libris Session on Fiscal Close.
4/5: Lisa S. and Carla giving brief update at Ex Libris Project Update session (RMFG also presenting).
Planning request for additional session on invoicing-related topics, tax (VAT settings, adjustments, use tax).
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| @Lisa Spagnolo will test fiscal year grace periods in light of cutover. [Adjusted due date: to share out before 4/22 Ex Libris Fiscal Close session.] @Lisa Spagnolo @Mark Hemhauser (Unlicensed) put together ideas for invoicing and use tax session |
5 | CDI Discussion | Brief update on the CDI item, related discussion, next actions for understanding / collaboration. | 10 | All | From 3/24 notes: Do we really have a choice between Easy Active and Fully Flexible models? What are the discovery implications? What is the service impact on ERM and Resource Sharing? What are the implications for NZ/consortial-level access? CDI Collection List (March 4, 2021) contains all collections that are marked in Alma as In CDI.
Update re: how this issue is being handled in the project structure, and what our next best action might be. U Minnesota e-resource collaboration powerpoint |
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6 | Migration Data Prep Check-In | Continuing discussion of items that need attention for final extract prep. Goal to get to conclusion to route final recommendations. | 15 | All | LS Proposing: Clean-up of vendor records after go-live. Migrating campuses vendor file is not migrated again at cutover; already-Alma as needed. P2E: continued local work to adjust as needed based on test outcomes (no additional direction from AEFG) Other data migration issues: 856 fields, noting the query re: 856 42 for finding aid use. Alternatives for finding aids. Add: A lot of CZ activated CDL things that are “local” Holly doesn’t know where they are coming from. Possibly all going to be clean-up. SILS-DC
Alma sites share how they handle things like multi-volume monographs. |
| @Lisa Spagnolo to ask Sarah S. about ILSDC clean-up that AEFG should revisit. @Lisa Spagnolo to set up doc for Migration Clean-up to assess capacity pre-final extract. Action: share how already-Alma sites mange things like MVMs. |
7 | Testing Planning (combined with previously separate MVP item) | Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC for April 9 meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 3/31 emphasis on e-resources items to ensure adequate granularity / decision page representation, etc. | 30 | All | Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break)
Test Load testing processes and procedures Timeline for AEFG Testing Management 3/31 Update: From 003 Vendor Records/Import Profiles
From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration
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8 | Wrap-up | Identify/confirm next actions | 5 | All |
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9 | Parking Lot | To save for future discussion | 85/85 |
| Circle back to Shared Vendors outcomes - from 12/9 meeting notes (2020-12-09 ACQ/ERM FG Meeting notes - Acquisitions & E-Resources FG - SILS ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources |
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