2021-04-21 ACQ/ERM FG Meeting notes
Date
Apr 21, 2021 11AM-12:30PM
Zoom: See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (timekeeper)
@Sarah Sheets , UC Merced (notetaker)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Not Attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who |
| Decisions | Actions | |
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1 | Assemble | Getting situated, reviewing agenda, roles | 5 |
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2 | Admin Items |
| 5 | Lisa S. |
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3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 10 | Lisa S. / others | PPC meeting April 16 Other? Hearing positive feedback from SGTF re: input to have Electronic Resources and Acquisitions be distinct groups post Go-Live. |
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4 | Upcoming Sessions | Review any upcoming sessions involving AEFG and planning/preparing. | 10 | All | Invoicing/Tax Session: To confirm w/ Ex Libris either April 27 or May 4th at 9am our time. Preparing for 4/22 Fiscal Close Session - note Marci sent call for questions ahead of time. |
| Once finalized, invite non-cohort interested parties to the Fiscal rollover and tax sessions.
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5 | MVP Check-In (from PPC) | More detailed review of MVP in response to clean-up for PPC for more extensive sharing. | 15 | All | From PPC: What needs to be complete by 4/28:
| Proposed action: lightweight clean-up. Follow-up on next Co-Chairs call 4/26 for Weds 4/28 AEFG final sign-off. | @Carla Arbagey to clean up. |
6 | Testing Planning (combined with previously separate MVP item) | Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC by end of April/early May meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 4/21 emphasis on developing/ refining more solid proposals in the respective Decision Pages. | 35 | All | Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Test Load testing processes and procedures Timeline for AEFG Testing Management 3/31 Update: From 003 Vendor Records/Import Profiles From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration |
| @Lisa Spagnolo to calendar for more meeting time for Import Profile testing. Finalize decision pages as able by next meeting. Respond to Lisa to interest on a session on Analytics. |
7 | Wrap-up | Identify/confirm next actions | 5 | All |
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8 | Parking Lot | To save for future discussion | 85/85 |
| Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources |
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