2021-04-28 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

5

Admin Items

• Announcements

• Action Item Checks

5

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / others

No PPC meeting April 23

Other?

PPC has been invited to join the IC meeting on 4/29 (Carla will attend for Lisa S.)

IC: in current governance structure there is no group of those doing configuration, so ICs are making a list of people to facilitate communication

Upcoming Sessions

Review any upcoming sessions involving AEFG and planning/preparing.

5

All

Invoicing/Tax Session: May 4th at 9am our time.

• Add questions to the basecamp post: https://3.basecamp.com/3765443/buckets/15553579/todos/3648702906

• Working out issues with loading via Excel spreadsheet: dates, tax/non-tax info

Analytics

• Won’t have an ExL session before go-live

• Re-visit doing our own sessions after we finish up MVP decision pages

CDI Check-In

Brief check-in on PSELG representatives request for input re: CDI (via campuses).

10

All

Any additional assistance in providing input from AEFG perspective on this PSELG query. Other ways AEFG can proceed (i.e., connecting with Discovery FG again)?

• Discussion about time commitment for managing CDI vs. Easy Active

• Easy Active may lead to more work tickets for patrons reporting access problems

MVP Check-In (from PPC)

Final review of MVP in response to clean-up for PPC for more extensive sharing.

10

All

MVP Spreadsheet Page

From PPC:

What needs to be complete by 4/28:

1. Reassess timelines

2. Make sure all columns/rows are complete.

   1. If the column cannot be filled in, a brief explanation will suffice.

   2. If you are unsure of what to put in a given column, enter your best guess with a question mark.

   3. If any columns have the designation “TBD”, pls indicate what needs to be done.

3. Delete rows that are blank and fill in any that are place holders.

4. Resolve comments

5. Review your categories and ensure they are properly tagged e.g, a service is something your FG is providing (like loading OCLC records); a policy which is a decision. There could also be a hybrid situation where something is a service and a recommendation (policy).

6. Add links for any items that have a decision page

7. Look at all the items you’ve listed to see if they are actually something your group has to do or decide e.g., if a campus wants to request analytics, what is the process? The MVP should only be added to if your group has to either enable something or make a decision about it.

8. Move anything that is part of a checklist for testing to an internal document.

4/28 AEFG final sign-off.

Copied tab with comments to <destination>.

Purple rows to be deleted from PPC MVP version - represented on CDL as CDL-owned/initiated, or not for AEFG policy/deliberation.

Lisa S. will make final edits

Testing Planning (combined with previously separate MVP item)

Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC by early May meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 4/28 reviewing current state of respective Decision Pages, remaining testing/questions, collaborative work, etc.

35

All

Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive.

Also see CSU documentation.

Test Load testing processes and procedures

See PPC MVP spreadsheet

Timeline for AEFG Testing Management

3/31 Update:

From 003 Vendor Records/Import Profiles

• Check new dates in action log of decision page

• Title list in MVP003 Google drive folder

From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration

• Reporting codes: ExL is adding #4 & 5: reserve one (or both?) of these for use to track CDL resources

• Additional analytics testing is needed for reporting codes

• Need more consideration for clean-up in IZ of duplicated records

Wrap-up

Identify/confirm next actions

5

All

Parking Lot

To save for future discussion

85/85

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (2020-12-09 ACQ/ERM FG Meeting notes - Acquisitions & E-Resources FG - SILS )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources

Analytics: look into doing an internal training session once MVP decision pages are done