2021-06-16 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

5

Lisa S.

ON THE FLY AGENDA BUILD - DOC PUBLISHING MISHAP

Admin Items

• Announcements

• Other

5

Lisa S.

Insert End-User Outreach/Communication aspect into Testing agenda items for next few weeks.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. - Carla / others

PPC meeting June 11 Notes

• Decision Pages - many pages reviewed, approved - 008 and 014 APPROVED

  • Moving forward with proposing a dedicated Slack channel & group for e-resource issues

• RMFG UC-wide norm rules page will cross reference with MVP 003

• Slowness problem: should be alleviated when ExL runs a caching job in Primo at go-live.

• Analytics: Lisa S. and Carla to join TSELG August 5 meeting

006 Outbound linking from Vendor Platforms

Updates, assess next steps next couple of weeks. Revisit 6/25 deliverable date, ascertain when 006 can be approved/routed.

10

006 Decision Page:

• See Lisa S' document from UCD work

• Draft Email (will need revision based on Alison’s feedback, how project may take shape)

• Image Sizes created by Kimmy put into Resource Lake (Google Drive) - may want images referred to by content providers to have a different home/path?

• Custom domain decisions: most campuses will use a custom, need to create a document that will list all of the base URLs once the domains are decided

Lisa S and Susan to coordinate confirming dependencies with ICs re: base URLs and custom domains, and image locations for URL-referral. Could also bring in Alison.

Lisa S. and Carla will meet with CDL (Lisa M. and Nga) to talk about a work plan

Screenshots for Training Documents

Brainstorm on broad areas

20

Lisa S. / all

• See Google Doc

• What do the migrating campuses need to have before the test environment goes away?

• What topics do we want to cover? Review of Decision Pages and how training documents could help. Any demo videos?

Lisa S. / Lisa W. - look at NZ import profiles area.

Jharina look at e-res area from 001 and 002

Lisa S. to explore 008 troubleshooting for Primo / Alma and NZ

Stacy M to park UCLA training docs in AEFG Training as copies. Others may do so as well.

ALL: surface additional areas on Slack between now and 6/23 meeting.

Timeline Review & Possible Future Sessions

Considering possible sessions for UC-side consulting, including electronic resources.

10

Lisa S. / all

• Scheduling in an off week

• Post-001/002/008 Approval - how to build in infrastructure for collaborative e-resources support? Other topical areas?

• Michelle Polchow at UCD gone into local Alma and past consortial experience for e-resource management - willing to offer insights as needed.

  • Possible cross-functional meeting with RMFG, Disco

  • Meeting with Michelle & AEFG: develop questions before for her to focus on

• LISA S ADDING AFTER CALL: Also Slack discussion with ILSDC, other FG co-chairs re: sessions. Lisa S. and Carla can continue working on that front to coordinate calendaring (i.e, avoiding “too many concurrent sessions” problem).

See Parking Lot

Re-consider session with Michelle Polchow for after go-live

Wrap-up

Identify/confirm next actions

5

All

6/23: Assessing MVP items (for Day 1 and post-Day 1) and calendar check for finalizing AEFG break.

Parking Lot

To save for future discussion

85/85

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

Analytics: look into doing an internal training session once MVP decision pages are done