2021-10-06 ACQ/ERM FG Meeting notes

Date

Oct 6, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley (notetaker)
@Paula Pascual , UC Irvine (timekeeper)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Lisa Wong , UC Santa Cruz
@Judy Keys , UC San Diego
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

@Carla Arbagey , UC Riverside (co-chair) - out

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.	ExL office hours cancelled for Thurs. May host an invoicing/EDI drop-in session in its place.		Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : no meetings 10/1 Analytics related will get folded into MVP/Hand-Off discussions. Deliberating on whether to meet today about NZ analytics access
4	TSELG Request for Licensing	Shaping response/actions for TSELG request related to licensing	10	Lisa s. / all	Related to 005. Close-to-final draft for review Discussed difference between CKG and the licensing email list. Also, what is the difference between the new governance structure and the CKGs?	Will share with TSELG for their meeting tomorrow	Will share with TSELG for their meeting tomorrow
5	Reviewed MVP Work	Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.	20	All	E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference. CDL recharges: coordinating with identifying CZ collections for attaching campus POLs? 10/5: Sharing of sample collections for testing. talked through the process of how to do this create a dummy ecoollection to link to your POL then replace the ecollection iwth the CDL NZ version if you have an ecollection already linked, just replace that Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? are there other ways to get at this data? Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc Norm rules for local needs Ebook handling	Norm Rules: collaborate via Google Doc	@Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use @Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code @Lisa Spagnolo Check in with RMFG for guidance on norm rules for local-level stuff on NZ records @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page
6	Electronic Resources Updates	Ensure AEFG awareness of subgroup activity, major issues for review/input.	15	Lisa S. / Lisa M. /	Outbound Linking Workshops - 10/5 Spreadsheet of updates to be maintained on weekly basis. Recommendations for subgroup for post-Phase 4 (to incorporate into hand-off doc) Other e-resources related: Lisa M. CDL multi-part packages continued. Ex. JSTOR, Elsevier ScienceDirect collections, etc.		AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion @Lisa Wong run question of multipart collections recommendation by her internal stakeholder @AEFG [all] consult internally if any concerns about CDL approach to multipart collections @Lisa Spagnolo@Lisa Mackinder consult w/ Discovery FG on specific input for JSTOR
7	Continued MVP Work	Progress Review and Assessment for Next Work - as able	15	All	See “Old” MVP document for items. Timeline MVP 012 Proxy use : Lisa S. sent out poll to campuses on 8/9. Campus input on proxies. Decision Page ready for review/discussion/final revisions for 10/6. MVP 007, 009 Systemwide reports and usage statistics. MVP 005 - Licensing: Can start to shape re: standard license terms (see TSELG query) UCD License Record and Terms Data Entry Document UCD Alma Config for License Terms		Everyone: what other issues do we want to look at for the remainder of SILS Phase 4? All: enter in reports on Analytics Reports Capture doc - as able.
8	Off-boarding	Introduce, fold in as recurring item to prepare for hand-off	10	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things Subgroup assessment Additional component re: electronic resources strategic planning
9	Wrap-up	Identify/confirm next actions	5	All	Another show and tell? Possible topics: fund management, recharges, EDI invoicing
10	Parking Lot	To save for future discussion	85/85		Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // Assessing for Phase 4/Hand-Off Training placeholder: EDI invoicing. Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September / Assessing for Phase 4/Hand-off