2021-10-13 ACQ/ERM FG Meeting notes

Date

Oct 13, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
@Paula Pascual , UC Irvine (notetaker)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Lisa Wong , UC Santa Cruz
@Judy Keys , UC San Diego
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.			Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : no meetings 10/8 Working on reviewing documents for hand-off/keeping mostly over email Update on Analytics group Under review by PPC Point people being identified for SILS governance/operations Others This Thursday, 10/14 is the last office hours with Ex Libris. Next Monday, 10/18 Marci Deignan, Ex Libris project manager will lead a summary of the third and final version of the Switch to Support Readiness forms coordinated by the Implementation Coordinators. We will not have office hours on Thursday 10/21 as the Ex Libris Implementation consultants will be preparing for the switch to support. Our final meeting on Monday 10/25 will be the Switch to Support meeting led by Callie Mendoza, Ex Libris North American Support Manager
4	Continued MVP Work	Finalizing MVP 012; any other work?	10	All	See “Old” MVP document for items. Timeline MVP 012 Proxy use : Final approval – approved MVP 007, 009 Systemwide reports and usage statistics. Proposing for hand-off MVP 005 - Licensing: Shaping for hand-off UCD License Record and Terms Data Entry Document UCD Alma Config for License Terms Possible avenue for meeting governance group members so AEFG can more effectively communicate larger issues of policy vs practical problem solving		MVP 012 Proxy use : Final approval – approved MVP 005 @Lisa Spagnolo will share recording of Oct 12, 2021 's outbound linking discussion about licensing info from CDL: Video Conferencing, Web Conferencing, Webinars, Screen Sharing Everyone: what other issues do we want to look at for the remainder of SILS Phase 4? All: enter in reports on Analytics Reports Capture doc - as able.
5	Reviewed MVP Work	Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.	20	All	E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference. CDL recharges: coordinating with identifying CZ collections for attaching campus POLs Progress report - next steps Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? Progress report - able to get to point of building an Analytics report? ongoing by @Lisa Spagnolo and @Lisa Mackinder Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc Norm rules for local needs Ebook handling See New Update Document for these issues.	Norm Rules: collaborate via Google Doc	@Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use @Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code @Lisa Spagnolo Check in with RMFG for guidance on norm rules for local-level stuff on NZ records @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page Workshop on Oct 21, 2021 10-11am @AEFG: Testing POLs in sandbox for: CDL recharge POLs for AIP, ACS, Karger Taylor & Francis journal Tier 3 POL with reporting code TF-TEST
6		Ensure AEFG awareness of subgroup activity, major issues for review/input.	15	Lisa S. / Lisa M. /	Outbound Linking Workshops - 10/5 Spreadsheet of updates to be maintained on weekly basis. Recommendations for subgroup for post-Phase 4 (to incorporate into hand-off doc) Other e-resources related: Follow-up on CDL multi-part packages.		All-Staff Message for SFX Server Going Away - DRAFT will be sent to ICs on the termination of SFX services
7	Off-boarding	Recurring item; beginning of documentation review.	20	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc. Subgroup assessment Acq and ER are separate groups within governance structure Additional component re: electronic resources strategic planning separate from hand-off recommendation larger conversations on discovery and e-resources, staffing and training, and workflows.		Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived
8	Wrap-up	Identify/confirm next actions	10	All	Another show and tell? Possible topics: fund management, recharges, EDI invoicing Identifying a recurring time during the week - outcome of calendar poll.
9	Parking Lot	To save for future discussion	85/85		Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // Assessing for Phase 4/Hand-Off Training placeholder: EDI invoicing. Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September / Assessing for Phase 4/Hand-off