2021-10-27 ACQ/ERM FG Meeting notes

Date

Oct 27, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair, notetaker)
@Lisa Wong , UC Santa Cruz
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library (joining later)
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

@Judy Keys , UC San Diego

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.	Basecamp is now archived		Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : no meetings 10/22 MVP 012 got approved over Slack Others A few additional decision pages are out from RMFG, see PPC channel for those New chat with support role can be enabled for Alma users
4	Continued MVP Work	See 10/27 note on action item. Otherwise see hand-off section.	5	All	See “Old” MVP document for items. Timeline MVP 012 Proxy use : shared w/ PPC. Approved. For MVPs 007, 009 (reports, usage stats); and 004 (Licensing) - see Handoff agenda item. 10/27: Lisa S. put a note re: transition in the Handoff Doc under Part 2.		All: enter in reports on Analytics Reports Capture doc - as able. @Lisa Spagnolo to take forward question of transition (from 10/13): Possible avenue for meeting governance group members so AEFG can more effectively communicate larger issues of policy vs practical problem solving
5	Reviewed MVP Work	Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc. 10/27: quickly identify next steps, confirming 10/28 workshop time.	10	All	E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference. CDL recharges: coordinating with identifying CZ collections for attaching campus POLs Oct 28 workshop time? Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? Progress report - able to get to point of building an Analytics report? - NOTE - no Analytics in Sandbox - need to test in production environment ongoing by @Lisa Spagnolo and @Lisa Mackinder Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc Norm rules for local needs Ebook handling See New Update Document for these issues. 10/27: Feedback from Liz/Sarah of RMFG. Next steps for updating and distributing.	Norm Rules: collaborate via Google Doc Cancel tomorrow’s workshop meeting	@Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use @Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page @AEFG: Testing POLs in sandbox for: CDL recharge POLs for AIP, ACS, Karger Taylor & Francis journal Tier 3 POL with reporting code TF-TEST
6	Electronic Resources Updates	Ensure AEFG awareness of subgroup activity, major issues for review/input.	10	Lisa S. / Lisa M. /	Outbound Linking Workshops - 10/19, no session 10/26 Spreadsheet of updates to be maintained on weekly basis. SFX Server message sent to ICs and All-Cohort 10/19. 10/27 is contract end date. Alison and Lena will discuss details of de-commissioning the SFX server with ExL Other e-resources related: Follow-up on CDL multi-part packages. Sent to Discovery FG Co-Chairs 10/18 with 11/1 input deadline. Disco FG members are currently adding comments		@AEFG [all] consult internally if any concerns about CDL approach to multipart collections @Lisa Spagnolo@Lisa Mackinder consult w/ Discovery FG on specific input for JSTOR
7	Off-boarding	Recurring item; beginning of documentation review.	35	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc. 10/27: Look at spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing. Subgroup assessment: recommendations for post-Phase 4 engagement. Additional component re: electronic resources strategic planning: Lisa S. to start draft.		Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion
8	Wrap-up	Identify/confirm next actions	5	All	Another show and tell? Possible topics: fund management, recharges, EDI invoicing Does Thursday, 10-11 work for recurring time through Phase 4? Excepting 11/11 and 11/25.
9	Parking Lot	To save for future discussion	75/75		Removed: placeholder notes on licensing, EDI invoicing, Analytics.