2021-11-17 ACQ/ERM FG Meeting notes

Date

Nov 17, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.			Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : meeting 11/12 notes
4	Feedback on 930 field	Assess AEFG feedback on Discovery FG proposal for 930 field. Prep response for 11/18.	15	All	(Go Live) Make the 930 Field Searchable in Primo
5	Off-boarding	Recurring item; review of hand-off documentation status - taking spreadsheet into building out issues in summary documents; 11/17: assess status of impact statement/diagram; review handoff spreadsheet/support docs; make progress on next subgroup actions.	40	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things Review spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing. Subgroup assessment: discussion of purpose for broader project-based like outbound linking (and later usage stats), or more discussion re: practice, etc. How do the governance groups call in this group to participate in projects, etc.? Beginnings of CKG charter (Lisa S. to share draft-in-progress soon). Additional component: electronic resources impact statement - draft in progress. with WORKFLOW DIAGRAM	Move to next groups: Special sessions Subgroup: have “open house” during AEFG time for close-out, last Phase 4 input - would this be the December 1st meeting?	Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived AEFG [all] think about recommendation for ER subgroup in Phase 5, for future discussion All - review impact statement and workflow diagram. Comment in statement doc for suggested edits; Slack channel thread for workflow diagram feedback.
6	Wrap-up	Identify/confirm next actions	5	All	Show-and-tells may not work rest of Phase 4. Remaining topics from list: fund management, recharges, EDI invoicing
7	Parking Lot	To save for future discussion	70/70		Removed: placeholder notes on licensing, EDI invoicing, Analytics.