2020-05-06 ACQ/ERM FG Meeting notes

Date

May 6, 2020 11AM-12:30PM (will end early if able)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley
@Lisa Spagnolo , UC Davis (chair)
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (timekeeper)
@Sarah Sheets , UC Merced (notetaker)
@Carla Arbagey , UC Riverside (may be late if able to attend)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa
2	Admin Items	Check off Confluence docs - verify OK for May open Open Co-Chair consideration Action Item Review	5	Lisa	Team Charter: minor changes by LS Sandbox Access - all OK?		Email @Lisa Spagnolo Lisa by next week yes/no/maybe as to willingness to co-chair. Test Sandbox if you haven’t already. Let @Lisa Spagnolo know if you have issues accessing.
3	Updates: specifically from PPC	Shared understanding of timeline, methods, next actions, implications for FG.	15	Lisa	From 4/29 was: Prioritizing critical issues. How to operationalize work groups. What decisions for Vanguard stage? Utilizing current Alma/Primo VE expertise. Concurrent projects/tasks? How to manage issues/procedures with multiple FG/group stakeholders. 5/1 Intro to Zones 5/11, yes, recorded. Caitlin working on follow-ups. Approach to Basecamp and deliverables. Resource Fulfillment FG-led discussion on local fields.		@Lisa Spagnolo to send out links to ExLibris list serves. @Lisa Spagnolo to follow up with @Susan Boone as to how to organize training.
4	Decision Page Walk-through	Discussion of item from ILSDC regarding Global Vendor Information in NZ. Developing process of investigation/follow-up using template.	25	All	Decision Page “Seed”Vendor Records in the Network Zone Sharing Vendor Info in NZ (ExL doc) (video)		@Lisa Spagnolo to follow up w/ Catherine B. on FG input on vendors item and timeline. @Mark Hemhauser (Unlicensed)@Holly Eggleston (Unlicensed)@Lisa Wong to explore the situation in the Sandbox. Show and tell in the sandbox. @Paula Pascual to pursue P2E “lessons learned” shared document.
5	Discussion of Critical Issues Document	Identifying path and related actions on how to convert these to Decision Pages. Reviewing for priorities emerging.	20	All	Copy of Acq/ERM identified items in FG folder. Note: this spreadsheet is a discussion piece for developing Decision Pages.
6	Wrap-up	Identify next actions	5	Lisa
7	Parking Lot	To save for future discussion	75/75		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard) LS - May add item re: ExL documentation