2020-06-24 ACQ/ERM FG Meeting notes

Date

Jun 24, 2020 11AM-12:30

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
@Lisa Spagnolo , UC Davis (co-chair)
@Paula Pascual , UC Irvine (notetaker)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa
2	Admin Items	Confirming roles for this meeting Action Item Checks	5	Lisa			ACTION: All provide feedback as you have it, on the questions spreadsheet- https://docs.google.com/spreadsheets/d/1PCI96ZCC9AxsvLlOe_if1h-lOFIT1Y6Dl5C8eol0Qf4/edit#gid=0 [Lisa will also start to review past documents to gather up open questions.]
3	Updates: specifically from PPC	Shared understanding of PPC activities, including what is routing to our FG.	10	Lisa	Vision statement - tabled for 7/1 to focus on decision pages. Certification process - still determining who, when. https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Administration_Certification/01_Certification_Overview_Page Local training available for Vanguard on via their implementation teams ExLibris has a different schedule for Vanguard certification Thursday’s Ex Libris call - questions/logistics. IC standing call – FGs relevant to call will be invited but the call will be focused on people actually working in migrating data Acq/ERM FG will have to direct their recommendations to the appropriate FGs, ICs Some additional relevant info for migration available on CDL’s call with ExL: https://docs.google.com/document/d/14Vy1iqgjsFPxxZTPGIlx0TRx45yeBlReuGDAuQhL7rk/edit?usp=sharing Updated status on SCP/SFX decision page and related from PPC, CDL in the NZ groups.		ACTION: FG asked to finalize vision statements and post to wiki - Lisa S prepare for meeting review for 7/1 unless volunteer to reshape doc. ACTION: Lisa check on details of certification process - are these materials available to us now?
4	Decision Page - Vendors Discussion - and Basecamp item	Finalize migration-related Vendors Decision Page (to route to IC) . Track status of Basecamp post.	20	All	Completed Decision Page Vendor Records in the Network Zone 360RM Tutorial Sharing Vendor Info in NZ (ExL doc) Working on: Vendor Data for Migration to Test Global Vendor File in Vanguard Response from ExL re: recommendation not to share vendors in a CDL resource sharing environment There will be no matching of vendors during the Vanguard migration – NZ and IZ migration in separate Sharing of vendors will occur after migration if desired We need to consider the cost/benefit of work needed to match campus vendor codes to a shared vendor code		Everyone: continue to look at vendor records in the NZ and think about answers to the questions on the decision page so we can make a decision for 6/24. ACTION ITEM: Subgroup of Mark, Holly, and Lisa S. will finalize decision page
5	Decision Page on P2E	Finalizing P2E decision page for PPC review; beginning of testing plan for Vanguard.	20	All	Decision Page: P2E Recommendations for Vanguard P2E Lessons Learned Google Document Caitlin emphasizes “first best guess” for Vanguard. Depending on how campuses choose to fill out P2E, data can migrated in a variety of ways There will be post-migration clean-up in all scenarios How to migrate CDL electronic order records without creating duplicate inventory? We need to identify small batches that will migrate in different ways (w/ combined local/CDL, combined P + O, separated bibs and orders) CDL is already prepping some collections to load only via SFX		@Lisa Spagnolo will review Alison’s CDL-related implementation docs in Basecamp for FG-accessible schematic of CDL data stores/workflow. ACTION: Carla can you provide URL and correct/elaborate demo summary as needed? @Lisa Spagnolo clarify how they migrated P+E @Lisa Wong will check which electronic POL note fields are searchable and in Analytics ACTION ITEM: Decision page will be modified/funneled to (Vanguard and Test Load) Preparation of Campus SCP Data Subgroup for P2E/CDL order records attached: Lisa S., Carla, Judy, Jharina, Stacy
6	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	10	Lisa/All	Holdings and check-in data questions for later review by Lisa and Carla
7	Vision Document - Time Permitting	Review document for final form for Confluence presentation, or refine tasks for final review 7/1.	5
8	Wrap-up	Identify next actions	5	Lisa	Input for 7/1 meeting planning. What does a fund report look like?		ACTION ITEM: @Lisa Spagnolo will display data from Davis.
9	Parking Lot	To save for future discussion (after 6/3 call - identify what to bring in next)	80/80		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard) Note that other items from the critical decisions sheet have been made into rough decision pages on Google docs. Do any dovetail with current discussion? Accessing fund reports & budgets is critical – we need a demo from a campus that has already migrated, but may not need a decision page. SUSHI integration - CDL/NZ vs. IZ. How do credentials from CDL get migrated? What happens in consortial environment when local campuses activate CZ collections? (from 3rd party integration item 5/27)