2020-07-01 ACQ/ERM FG Meeting notes

Date

Jul 1, 2020 11AM-12:30PM (may not need entire time)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Mark Hemhauser (Unlicensed) , UC Berkeley
@Lisa Spagnolo , UC Davis (co-chair) - taking notes offline to enter
@Paula Pascual , UC Irvine
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

@Stacy McKenna , UCLA

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa S.
2	Admin Items	Action Item Checks	5	Lisa S.	Questions will continue to be gathered in these next couple of weeks as migration prep shifts to Vanguard testing planning, etc.		ACTION: ONGOING: All provide feedback as you have it, on the questions spreadsheet- https://docs.google.com/spreadsheets/d/1PCI96ZCC9AxsvLlOe_if1h-lOFIT1Y6Dl5C8eol0Qf4/edit#gid=0 [Lisa will also start to review past documents to gather up open questions.]
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15+	Lisa S.	Decision Page outcomes/update Certification and Training process - https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Administration_Certification/01_Certification_Overview_Page Messages from SILS TOC - Emails sent this week to cohort. Local site follow-up. Tracking of training to be done via local site (via spreadsheet). Request for Certification Minimums from SILS groups. TOC recommending 2-3 minimum members on FG to be certified. Lisa S. and Lisa W. have their Alma certifications from their respective migrations. Holly will definitely pursue Alma certification. Jharina is considering Alma and Primo VE (already migrated). Others are assessing time commitment, but interest expressed (Mark, Sarah, Susan, Carla). Training Schedule and Ex Libris follow-up sessions. Lisa S.'s email from Friday 6/26 indicated week-to-week schedule of focused trainings and Ex Libris calls. First is navigation/searching. Questions due in Basecamp end of 7/8 for 7/13 call. Our functional areas later in the schedule. Communication Leads - connecting with each SILS group. Ben Alkaly and Adrian Petrisor are following up with each SILS group re: communication, including how groups communicate out (to cohort, to UC, beyond). Lisa and Carla to meet later in July. FG can discuss our feedback in later July cal.		@Lisa Spagnolo will confirm communication needed re: feedback on our certification assessment (beyond confirming we have minimum # met). All - please share with Lisa S. specifics re: pursuing Alma and/or Primo VE certification. @Lisa Spagnolo to forward information from SILS TOC re: upcoming training. Note: this will be duplicative to local site communication. All: be thinking about how FG can communicate its activity to cohort, UC-wide, beyond as appropriate. @Lisa Spagnolo will follow up w/ Carla to ensure Communication Leads call works as calendared.
4	Basecamp Review and Migration Form Questions	Review with FG items from Basecamp from other groups, pertinent to scope. Surface any emerging questions for Migration Forms.	10	Lisa S./ All	Earlier holdings and check-in data threads. Updates: Lisa S. reviewed with group the recent post on Basecamp regarding P2E and databases vs. packages. FG discussed implications for order types, and also assessing e-inventory from P2E db/pkg migration with SFX data. Migration Forms: no emerging questions. FG Vanguard members encouraged to bring any items needing exploration/clarification to FG.		@Lisa Spagnolo to share holdings/check-in Basecamp item in a Scrape document. @Lisa Spagnolo to confirm no change to Purchase Order Type in P2E update on Basecamp from 7/1.
5	Fund Structure and Budget Reports in Alma: demo	Present current Alma sites' fund structure and reporting options for Vanguard sites.	20 (was 25-30)	All	Accessing fund reports & budgets - demos from Davis (Lisa S.) and Riverside (Carla), and any others (open). - Demo was just from Lisa for Davis. Looked at fund structure from ledger/parent/allocated fund in Alma and Analytics reports.		ACTION ITEM: @Lisa Spagnolo will display data from Davis.
6	Vision Document	Review document for final form for Confluence presentation.	15 (was 5)	All	General themes are highlighted. See Visioning Brainstorm Doc		@Lisa Spagnolo to take themes from Vision brainstorm into higher-altitude document. FG members are encouraged to add suggestions to Google Doc to keep our original brainstorm visible.
7	Wrap-up	Identify next actions	5	All	Looking ahead at calendar. Likely migration questions, training questions, prepping for Vanguard. Additional items as needed. May be some shorter/skipped calls over summer until Vanguard environment delivered.
8	Parking Lot	To save for future discussion (after 6/3 call - identify what to bring in next)	90/90		From 4/29: POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard) Note that other items from the critical decisions sheet have been made into rough decision pages on Google docs. Do any dovetail with current discussion? SUSHI integration - CDL/NZ vs. IZ. How do credentials from CDL get migrated? What happens in consortial environment when local campuses activate CZ collections? (from 3rd party integration item 5/27)