2020-07-08 ACQ/ERM FG Meeting notes

Date

Jul 8, 2020 11AM-12:30PM (may not need entire time)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker)
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
@Mark Hemhauser (Unlicensed) , UC Berkeley - late arrival

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa S.
2	Admin Items	Action Item Checks	5	Lisa S.	Recording for Mark and post-mtg views		@Lisa Spagnolo check on recording availability time limits
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / Holly	No PPC mtg last week - holiday Certification and Training process - https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Administration_Certification/01_Certification_Overview_Page Share Swimlane View of Timeline CDL update re: data migration. Recording avail on Google Drive. CDL asking the most questions, please feel free to pitch in, not trying to steal the show. Vendors and 360RM/Intota data - CDL/UCLA can’t change Vendor codes so Vanguard will test linking as-is, UCB can still modify. Shoehorning CDL silo data into 360 reports to try and force ingest without manual entry. Duplicates will be generated in NZ - more ?s for Th on how to identify and correct. ExLibris offers good 1:1 mapping for data for 360 linking. 5/11 slides, five types of consortial acq workflows.,6/3 slides on acq at consortial level - hoping for spec mtg in August on consortial acq workflow for clarification and specific workflow models. How local ERMS data to load - dupes w/CDL, SFX, P2E, etc.? Maybe another mtg to address.		All - please share with Lisa S. specifics re: pursuing Alma and/or Primo VE certification. submit ?s for Monday training call by TODAY 7/8 via this Google Form
4	Communication Planning	Preparing feedback for Lisa/Carla to Ben/Adrian for project communication from our FG.	5	Lisa S.	Questions/issues to consider. How to communicate your group’s initiatives and milestones to the cohort vs. UC Libraries vs. a general audience. How you feel about the feedback you’re receiving, both within the cohort and from UC campuses through group representatives. Are you pleased with your group’s Confluence space as a communications tool?		All: be thinking about how FG can communicate its activity to cohort, UC-wide, beyond as appropriate. Send items over Slack channel or email (to either Lisa or Carla) by Friday, July 24th.
5	Vision Document	Review document for final form for Confluence presentation.	5	Lisa S./All	Vision Document - Draft Confluence version on top of earlier version.		All: review and make/suggest any comments for next week
6	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	10		P2E PO question - Package/DB Vanguard change, affect PO type? Packages and Databases (e-collections) were already using the same PO type, so shouldn’t be problematic for Vanguard. Portfolio/Package/DB can be changed post-migration, but if PO comes in as wrong type, it can’t be changed and has to be recreated as correct type.		@Lisa Spagnolo dredge for more relevant Basecamp content for us @Lisa Spagnolo to confirm no change to Purchase Order Type in P2E update on Basecamp from 7/1.
7	Migration Form Questions	Surface any emerging questions for Migration Forms.	10	Lisa S./ All	Migration Form Questions as standing item will turn to Configuration Forms as project moves forward. Alma campuses have parked migration form examples in Google. Feel free to ping Slack with questions as your campuses develop your forms.
8	Planning for Assessment/Testing for Vanguard	Beginning discussion for assessment and testing from FG perspective.	20	All	See timeline shared above. See Issues/Questions document started, could evolved into document to capture testing items. Need to pull from our Decisions Pages and the RFP to test which of our desired functionality is possible. Confusion about non-Vanguard user access to test in Vanguard. 2020-07-06 IC-SC Meeting notes Basic Vanguard training definitely beneficial, watching Certification videos can be useful even if you don’t want to get fully certified. Everyone should have the opportunity to test workflows if nothing else.
9	Wrap-up	Identify/confirm next actions	5	All
10	Parking Lot	To save for future discussion	75/75		Note that other items from the critical decisions sheet have been made into rough decision pages on Google docs. Do any dovetail with current discussion? SUSHI integration - CDL/NZ vs. IZ. How do credentials from CDL get migrated? What happens in consortial environment when local campuses activate CZ collections? (from 3rd party integration item 5/27)