2020-07-22 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

5

• Volunteer timekeeper/chatwatch?

Admin Items

• Action Item Checks

5

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S.

• Certification and Training process - Enter on FG-Specific Chart

• Project Planning for late summer/fall and COVID-19 related responses

  • Lisa will share discussion from our 7/15 call with PPC this Friday.

  • Review of Ben’s message to Cohort re: absences. There probably will not be a change from current practice for short term absences, however project leads will consider alternates for long-term.

• PPC-NZ - call w/ CDL team this afternoon. Summary from Holly from 7/20 calls:

  • discussions were around how to de-dupe between SCP and SFX

  • anticipate a lot of dupes in the NZ during Vanguard so they will move forward as planned and see what duplicates, and create a plan for later

  • SCP records will also be loaded into a stand-alone IZ, to see if this could help with importing and exporting between NZ and SCP’s IZ

For testing, SCP IZ/NZ: What duplicates will show up in Discovery?

Communication Planning

Preparing feedback for Lisa/Carla to Ben/Adrian for project communication from our FG.

10

Lisa S.

Communications notes page started to capture topics for the 7/27 call.

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope.

5

Minimal Updates - see also configuration topic below

Configuration Form Review

Identify any FG issues for Configuration and formulate plan. Wrap up any Migration Form questions.

15

Lisa S./ All

• Standing item re: Forms moving from Migration Form Questions to Configuration Forms. See new Configuration Folder.

• There are a couple upcoming ExL office hour calls that will be dedicated to configuration. These are the Thursday Office Hour meetings that are occasionally being used for special topics: 7/30 (general) and 8/6 (fulfillment). Consult with your local implementation team or Lisa to get meeting details.

• Review of tabs to pay attention to on the configuration form: licensing, general, acquisitions, IP ranges within locations tab

Planning for Assessment/Testing for Vanguard

Continuing discussion for assessment and testing from FG perspective. Formulate plan.

20

All

7/15 Recap:

• Review/Discussion of Draft Test Cycle Guidelines and Sample Test Plan from Lisa W.

• Using Issues/Questions to capture testing items. Ongoing tasks to pull from our Decisions Pages, Phase 3 identified items, our Phase 4 documents (see esp. comments).

Review of other documents, including ILSDC, and CARLI.

Local campuses and other SILS groups (data clean-up in particular) will likely have their own testing methods and checklists. Be sure to look at what they are testing so that we can complement it.

Wrap-up

Identify/confirm next actions

5

All

Parking Lot

To save for future discussion

75/75