2020-09-09 ACQ/ERM FG Meeting notes

Date

Sep 9, 2020 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (timekeeper)
@Sarah Sheets , UC Merced (notetaker)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda, roles	5		Adding an item on user roles, time permitting.
2	Admin Items	Action Item Checks	5	Lisa S.	Change in calendar meetings – cancellations, new meetings with passwords
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S.	No PPC Meeting 9/4. Other group updates? - PPC-NZ - 9/4 session covering batch loading. Lisa S. shared PPC doc that had link to recording. NZ: Holly reports CDL environment delivered, doing preliminary checks. ILSDC: Sarah reports group is looking at Alma collaborative checklist and other items to assist testing.		@Carla Arbagey and @Paula Pascual to scrape Slack to Google Doc. @Lisa Spagnolo to confirm whether any special info needed for 10/12 Analytics session (advance questions? or just presentation?).
4	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	5	Lisa S./All	Quick review together. Discussion regarding how to approach additional input wanted from Ex Libris by Acq/ERM FG before full test. Challenge in fitting in calendar. Questions/scope should be assessed in next couple of weeks (i.e., after FG testing opens 9/23), determining what can be answered by already-Alma FG or other cohort members, by documentation, Basecamp queries, etc.		@Holly Eggleston (Unlicensed) formulate questions by 9/16 for review by FG from debrief. @Lisa Spagnolo to review Basecamp items for any key items for FG for 9/16.
5	Ex Libris Session Debrief	Any remaining issues from NZ/Shared Vendors call?	5	Lisa S. / Holly / All	Discussion merged with agenda item above.		@Lisa Spagnolo check Basecamp for any ExL documents revised from 8/27 session. (LS - will check again - there is a public URL).
6	Data Migration Testing / and Preparing for FG Testing	Presentation of ways to do data checking in Alma interface and Analytics (intro).	40	Lisa W. / Lisa s. / All	Presentation of data checking methods (in advance of the 9/10 session with Ex Libris. A question about Analytics and what carries forward to full production (ADDED: check for Laurie’s comment on this from 9/10 session.) 2. FG Testing - Finalizing Structure Using Issues/Questions to capture/triage testing items as tracking infrastructure developed. See PPC version (also copied into FG version). Priorities - what needs a decision/outcome by end of Vanguard? For Test/before Go-Live? Post Go-live? Time estimation Subgroups - division of test items across FG (& assuming test access as submitted)		@Carla Arbagey Hunt for Analytic document describing options. @Lisa Spagnolo to review user roles for details on who needs what role to complete testing, search for document. @Lisa Wong to share P2E journal check report, other useful Analytics reports.
7	Discussion of User Roles (ad hoc item)	More clarity for Vanguard sites on user roles for functional areas, testing needs	15		Discussion of user roles needed for testing vs. thinking about what user profiles needed for different levels of staffing in production. Different approaches from being really expansive, to being more strict and testing what one role does vs. another. Ex Libris document on User Roles		Follow-up for 9/16 call. How is this process going with ICs?
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	90/90