2020-10-07 ACQ/ERM FG Meeting notes
Date
Oct 7, 2020 11AM-12:30PM
Zoom:
See calendar item or inquire with Chair for Zoom details.
Attendees
@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (timekeeper)
@Holly Eggleston (Unlicensed) , California Digital Library (notetaker)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara
Not attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | Assemble | Getting settled, reviewing agenda, roles | 3 |
|
| ||
2 | Admin Items |
| 3 | Lisa S. | Checking on training video permissions. Checking on Alma account access (per the Testing Account spreadsheet). |
|
|
3 | Updates: specifically from PPC (and other SILS groups) | Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG. | 9 | Lisa S. / others | PPC Meeting 10/2 - Lisa S. did not attend. Review of notes. OA for further discussion |
|
@Lisa Spagnolo OA as additional topic |
4 | Basecamp Review | Review with FG items from Basecamp from other groups, pertinent to scope, including timeline. | 5 | Lisa S./ All | Quick review of known items. Individuals can flag submitted basecamp entries for AEFG for easier searching/viewing.
|
| All: keep a lookout for Basecamp items/local issues of note to our FG
|
5 | Resource Management Test Items | Review RMFG items for Acq/ERM FG consultation. Begin discussion and action plan for items to meet RMFG due dates. | 20 | Lisa S. / All |
(Additional item re: bibliographic records with due date later in December.) 9/30 Notes: P2E favors the 856 in the holdings and item records over the bib 856 for creating portfolios. NZ inherits any 856’s in the record. For 10/7: 1) Finalize recommendation for RMFG feedback re: Local 856 data; 2) Plan for feedback due 10/13 (will not have another AEFG call before due, so determining method of both reviewing/discussing and finalizing feedback).
|
| @Lisa Spagnolo LISA S TO summarize recommendations re: consideration of order record creation beyond SCP in previous decision page. See AEFG discussion notes for background. @Lisa Spagnolo Clarify 10/13 for RM |
6 | Data Migration Testing / and Preparing for FG Testing | Further develop action plan for testing items based on Vanguard outcomes (including subgroups/time available). Have draft criteria for determining escalation to PPC or TSELG. | 30 | All | FG Testing - Assessing Progress, Determining Next Week’s Work/Priorities
10/7 Notes: |
| ALL: Subgroups get together to meet based on scheduling spreadsheet |
7 | Consortial Workflow Subgroup | Determining next steps following 9/24 subgroup on consortial workflows. | 10 | Lisa S. / Holly / all | Summary of discussion. Next actions for areas not fully addressed. Intersection with general testing as above. Holly has created a document and will be sharing it. FG to review and provide feedback. 10/7: What more needed here that is separate from other testing being tracked? Setting up vanguard for NZ/IZ testing using existing ExL recommended workflows initially. Next meeting 10/8 10am. Reporting Codes: https://docs.google.com/spreadsheets/d/1y9Fl_DXqbavQxjiQtmnt93d-zerapvO3lM8TrUZsTmg/edit#gid=0 |
| All: Please put in the category of data you’re using each Reporting Code Field for. |
8 | Fiscal Close Planning | Brief item on fiscal close for FY21. Last call to gather campus dates. | 2 | Lisa S. | Not covered Capture of key fiscal close dates on campuses via central document.
|
| All: Fill out central document on fiscal close dates for your campus @Lisa Spagnolo will return fiscal close dates to Marci/ExL via Christine/Lena. |
9 | Wrap-up | Identify/confirm next actions | 3 | All |
|
| |
10 | Parking Lot | To save for future discussion | 85/85 |
|
|
|
|
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu