2022-06-15 CDLNZ-PT Meeting Notes

Attendees

@Gem Stone-Logan , facilitator
@Lisa Spagnolo
@Erika Quintana
@Tamara Pilko
@Sherry Lochhaas
@Maria Figueroa
@Caitlin Nelson , project champion

Not attending:

@Angelica Felix
@Lisa Mackinder

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Facilitator intro	Set expectations for the outcomes of this meeting	5	Gem	What do we want to talk about?
2	POL refresher from yesterday	Summarize what we learned in testing yesterday			New testing result: If IZ POL is attached to anything locally, can then change it and attach to the NZ inventory. So, the work around is to attach the IZ POL to something and then immediately change it to the NZ inventory. Complications for existing POLs: Possibly need to reopen a closed POL. Having to change POL type (might not be possible in all cases) Having to pick local content to link to. (Could create a temp collections specifically for this. May need a couple depending on type.) Benefits: For analytics Ease of searching in Alma Troubleshooting - a big case and related, hopefully reduce tickets to CDL. Long-term consistency What happens if CDL makes a change: Campuses need to reattach to the new collection. Maybe Analytics could provide alerts.		@Gem Stone-Logan Modify ticket to Ex Libris to ask about more streamlined way to add NZ inventory to existing POL.
3	Schedule/Milestone discussion	Look at charge and start mapping out schedule/milestones		Team	Needs assessment (campus perspective) first? Do we need to do anything for fiscal year 2022/23 start? No expectation that we would be changing recharge process immediately. CDL consideration of own ledger and fund structure can be lower and doesn't have the same implications of troubleshooting for the campuses. Does ledger/fund structure facilitate CDL’s payment to vendors? Licensing - don’t have to use negotiation details to share but do need to decide on license and vendor codes and then turn on the job (might be easier to do) Naming convention Codifying the e-inventory - how to setup a notification process of renewals so campuses can start practicing. Work required to address needs assessment In scope of jobs already assigned? (investigate) Think outside the box to Recommendation needs to be actionable enough to pass along such as part time helper focused on x or additional training needed for y Schedule targets from charge Needs assessment - done by end of June. Very high overview Conduct success review - done by end of July		Fill in known times when members are unavailable (vacations etc). @Caitlin Nelson Get more details about the additional funding that’s available.
4	Wrap-Up & Homework			Gem	FYI: Caitlin is incoming co-chair for ACAG Discuss plan for next week: June 21 (Tuesday) at 12:30: Testing Session Testing moving - conditions of POL moving Think about situations where we have a new collection every year. Talk about license and vendor codes if Lisa M is available Think about reporting codes some more (so campuses know what they can use locally) Look at what other consortia are doing Overview conversation Tamara, Lisa M, and Michelle had with Ex Libris June 22 (Wednesday) at 10:00 : Regular Meeting CDL Acq Worflow Discussion continued
5	Parking Lot / Overflow				Reschedule: CDL Acq Worflow Discussion continued (June 22) Schedule for: Decision about vendor code Decision about Licenses UCSD Financial integration (should we invite a guest from UCSD? If so, who?)