2022-07-13 CDLNZ-PT Meeting Notes

Attendees

@Gem Stone-Logan , facilitator
@Lisa Spagnolo
@Erika Quintana
@Tamara Pilko
@Sherry Lochhaas
@Maria Figueroa
@Lisa Mackinder
@Angelica Felix

Not attending:

@Caitlin Nelson , project champion

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Facilitator intro	Set expectations for the outcomes of this meeting	10	Gem	What’s next?
2	Criteria for Success	Re feedback from Acq OST: Should we put as part of the criteria for success delivering a timeline on determining what we’re doing as well as actual implementation timeline or does this belong in a different area?	20		What we had before (new in bold): Overarching criteria for success: The team is successful when we determine what can and can’t be operationalized within Alma. The team has tested and documented the extent of Alma’s functionality for each need. The team will identify staff, programming, or consultant needs to support the successful implementation of CDL workflows. The team will draft workflows or create hand-off documents for relevant SILS groups and CDL staff, including potential timelines, at which point this team may be dissolved.	Don’t feel it belongs in the criteria for success. However, package it as part of the workflows we hand off.
3	Needs Assessment: Work Estimation	Determine and start on next steps	45	Team	Prioritization and Milestones for researching/prep How do we understand early enough, where our needs are to utilize additional resources?
4	Wrap-Up & Homework		10	Gem	Next week on Tuesday at our 11:00 meeting Talk about funding Determine subteams to research Alma areas - subteams figure out additional meetings times. Possibly for 12:30 meeting split into individual groups Upcoming Dates July 27 - plan to meet as individual groups August 2-3 - subgroups may meet individually		@Lisa Mackinder Next week bring: Number of orders, vendors, licenses, chart of accounts. @Lisa Mackinder talk to UCSD finance about Oracle integration with Alma
5	Parking Lot / Overflow				Overview conversation Tamara, Lisa M, and Michelle had with Ex Libris (negotiated licenses) Think about reporting codes some more (so campuses know what they can use locally) (Possible question, is this in our area??) How long to wait for collection to show in CZ vs creating local record? Schedule for: Decision about vendor code Decision about Licenses UCSD Financial integration (should we invite a guest from UCSD? If so, who?) Vanderbilt integrated with Oracle and did a presentation on it. For reference: Out of Office/Vacation Schedule