2022-10-25 CDLNZ-PT Meeting Notes

Attendees

@Tamara Pilko
@Gem Stone-Logan , facilitator (leaving early)
@Maria Figueroa
@Sherry Lochhaas
@Angelica Felix
@Lisa Spagnolo
@Erika Quintana

Not attending:

@Lisa Mackinder
@Caitlin Nelson , project champion

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Facilitator intro		5	Gem
2	Updates			Team	Any more feedback from campuses about Vendor distribution? Not yet. Get to send out a reminder on Thursday that we need any feedback by end of day Friday. We’ve requested a quote from Ex Libris for a consultant to help
3	Update Timeline	Look at current timeline and determine what has been done. Attempt to update timeline through end of fiscal year. Do we need to subgroups formed? Do we need any additional expertise not currently in this group?		Team	Aim to start testing in production (for Analytics capabilities) in about 3 weeks Use sample payments and projections that offer a good overview of the type of things we need. Use first quarter recharges expenditure report (July/August/September) and final charges for each product. What needs to be done before CDL Acq can start using Alma? Workflows Step by Step procedures What documentation do we need? Testing Invoices Analytics capabilities Training Funds, ledgers, and vendors ready to use Create them in this FY but then roll them over for use next year. Provides an on-ramp. Sample data/documentation (for things that are important but aren’t essential to start with) Best case example of how a license should work. We should create our timeline with awareness that all staff will be stretched particularly thin May-June. If possible, aim for all prep to be done prior to May.
4	Parking Lot / Overflow				May start meeting Thursdays at 2pm to account for time we won’t be available during November/December. Week of October 31 - Document how negotiation licenses work (what works well and what doesn’t)? Week of November 7 - order feedback from campuses Week of November 14 - Sample data in production For future agenda: Create instructions on creating new vendors. Document when to use different types of vendors Documentation on creating order records. Best Practice: How long to wait for collection to show in CZ vs creating local record? Inventory subteam will look and probably send to Eres for further discussion. Vanderbilt integrated with Oracle and did a presentation on it. For reference: Out of Office/Vacation Schedule