2020-12-15 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Lead
@Lena Zentall (Unlicensed) , Co-chair, PM Lead
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, SILS Service Manager, out
@Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		5	All
2	SILS Town Hall meeting (recurring) Chairs talking points Finalize slide deck Check questions in the queue Confirm several weeks in advance with guest speakers	3rd Tuesdays: 12/15 (today!) Roles: PM update: Lena Slides: Adrian MC: Ben Chat: Ben (Christine to help) - use Com Leads channel	10	Com Leads	GW & CS talking points Slide deck
3	Editorial calendar (recurring)		10	Ben, Adrian	What’s on deck? Anything we need to think ahead about? From the 12/8 meeting: Email message to (Cohort listserv, DOC via Donald, CoUL via GW/CS update) about more intense work period starting in the new year. Have SILS co-chairs tease that we are ramping up in SILS Goal: Ensure supervisors know this is a busy time. Reminder that SILS groups own decisions not stakeholders you consult with. Recognizing contributions + awareness of upcoming work Testing will affect more people and it will be more thorough for the test load. PPC will be coordinating test plans along with ICs. Chairs will define, scope and identify the work and stakeholders. Take advantage of existing groups and communication pathways, such as ILL Ops. (For example, ILL Ops will work with FFFG and CDL on resource sharing testing.) You may ask consulting groups to make recommendations but decisions are made in SILS per our SILS shared governance. Bullet points on major work: December: Test Load Preparations January: Complete Alma Trainings (Alma Essentials and Administration Fundamentals) January/February: Initial Configuration Work February: Primo VE trainings February: Alma & Primo VE environment deliveries March - May: Integrations; Testing and configuration continues May & June: Cutover planning July: Cutover begins		@Ben Alkaly (Unlicensed) to draft new year message to cohort by Jan 6-7. Recycle message for SILS News. Include TH4All Jan 25 date.
4	Town Hall for All	Finalize Schedule for Q1/2/3	5	Com Leads	Anything to discuss here? Confirmed dates: Q1: 1/25 11-12 Internal Training (workshops starting in March; how the process works; do you need to attend the NZ workshop? No.) Q2: 4/19 11-12 EUOS Q3: 7/29 11-12	Adrian will add TH4All dates to Meetings Central on home page with “restricted to UC staff”	@Ben Alkaly (Unlicensed) will ping the 1/25 TH speakers. @Adrian Petrisor will do a slack poll in early January on whether or not to cancel cohort TH’s in Jan/Apr/Jul when there’s a UC-wide TH.
5	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All
6	Parking Lot				From SILS Chairs meeting on 11/18: Ben will talk to Adrian about using short 5-minute videos done on topics of interest (aka FAQs) to share with all staff (possibly via SILS News) or during TH. Can be time-consuming. Do a poll to see what topic needs to be covered more by Com Leads/PMs, etc. SILS TH poll?
7	Wrap up		5	All	Any actions or decisions missed?
8		Total	30/50

Work in Progress:

Com Leads

SILS Communications Calendar
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved