2021-03-09 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

Update from the Feb CoUL meeting

Next steps

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All

• Phase 4 midterm report (outline and draft report)

• https://docs.google.com/document/d/1aX1gtP7PuYcMlqse3NQnTD0twqPyxqIBia_VCHf15KM/edit

• PMs will write their section first.

• All sections to be completed before Com Leads write the exec summary

All sections to be completed before Com Leads write the exec summary

“This month in SILS” PILOT

Start of the month talking points about SILS; release as a SILS News.

Workflow:

• Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.)

  • SILS PM talking points

  • EUOS news releases talking points

• Com Leads refine it. Ready to go out on the first of the month as a SILS News.

• Reminder at the SILS chairs meeting.

Do we need this to be a recurring item on the Com Leads agenda to review the responses?

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All

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• Shared gov survey findings - week of March 15

SILS Town Hall meeting (recurring)

• Chairs talking points

• Copy slide deck for reuse

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Mar (EUOS): Introduce “UC Library Search 101” deck

• March or May: MVP

• “Systemwide documentation of configuration specifications”

3rd Tuesdays: 3/16

Roles:

• PM update: Christine or Joanna TBD

• Slides: https://docs.google.com/presentation/d/1hPP5Hkmy-vHGaMjqCPrpR2lyj-Q5M-gI5NvDn9UVr9E/edit?usp=sharing

• MC: Adrian

• Chat: (use Com Leads channel for offline convo)

10

Com Leads

Anything we need to think ahead about?

• Is DCFG confirmed? Not available.

• Co-chairs talking points

Add to PM talking points:

• The Request a consultant form is now available for you to request an Ex Libris consultant meet with your group at your group meeting. If your group is wrestling with a thorny issue and you need help from Ex Libris to understand the options in Alma/Primo, submit a request.

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

  • Roundtable on changes SILS will bring to library culture

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

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Com Leads

• Com Leads will draft questions for round-table discussion (ICs, RMFG, EUOS); doesn’t have to be chairs - can also be a member of the group.

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

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All

• Atlassian - nothing about all Site Admins needing to be Org Admins. https://docs.google.com/document/d/1poooOFLap2mlH82iaf6cozTGG1GdSnn1ZKwyFHGF3gs/edit . Let’s ignore the email from Atlassian.

• Patron complaint escalation process message (Adrian)

  • escalation path

  • enough changing to send to all campuses (not just the new-to-Alma campuses)

  • next step: draft the email to CoUL to share with their library staff.

Parking Lot

• Consider backups for Confluence. Who would be responsible to do it? Is there an easy way to do it in Confluence?

Wrap up

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All

Any actions or decisions missed?

Total

50/50