2020-09-03 Op Leads (COM) Meeting notes

Attendees

  • @Christine Barone (Unlicensed) , Co-chair, PM Leads

  • @Lena Zentall (Unlicensed) , Co-chair, PM Leads

  • @Ben Alkaly (Unlicensed), Com Leads, out (vac 9/4-9/8)

  • @Caitlin Nelson, SILS Service Manager, out

  • @Adrian Petrisor, Com Leads

  • @Neil Weingarten, PM Leads

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 

5

All

  • Accounts for Neil, Melanie Ramiro, Stacy Brinkman to UC Libs SILS website. IN PROGRESS

  • Report back from EUOS meetings by COL (1st Tuesday of month)

 

@Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) will check who would own the message about go-live and what it means to the UC Libraries/UC. What’s the workflow? Would UCOP want to distribute the communication?
2

(Ops Leads) Ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

15

All

  • Value props are ready to roll

@Ben Alkaly (Unlicensed) will share a link to the value props document with the WG as a preread for 9/4 meeting
3

Premortem checkins

Review actions from premortems

15

All

Hold for a future meeting

 

 

4

SILS Service Manager (recurring)

 

0

Caitlin

  • Quiet right now as everyone waits for the VG environments

 

 

5

Alma Training (recurring)

Update on progress

5

Neil

  • Neil will send out the meeting invites for October. Back up will be Bonnie.

  • Primo VE essentials emails have gone out

  • Next week, Alma certification.

 

 

6

SILS All Chairs meeting (recurring)

  • Note-taking: Lena

  • Facilitating: Christine

  • Monitoring chat: All

  • Track attendance: Lena

Topics for next meeting: Sep 9?

5

All

  • Review findings and actions from meetings with chairs (Com Leads, Ben & Adrian)

 

 

7

SILS project blog (recurring)

Items for the blog?

0

All

  • Blog has been challenging - finding the time!

 

 

8

(COM) report back from EUOS (recurring, first Thursday of the month)

 

0

Ben, Adrian

 

 

 

9

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

 

 

 

 

10

Work in progress (Com Leads)

 

  • Communication flows diagram

  • Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

  • Communicating from project to local groups (where to document this?)

  • Blogs

  • Virtual town hall for cohort

  • Virtual town hall for all staff (start early Nov; quarterly)

  • Meetings with chairs on their communication plans

  • Celebration milestones and what’s involved

  • Communicating the value of SILS

5

Ben, Adrian

  • Is communication flows diagram completed and published?

  • Start thinking about SILS Town Hall for All (open to all staff)

 

 

11

Work in progress (PM Leads)

  • All chairs meeting

  • Premortem risk actions

  • RACI

  • Training webinars on project tools and best practices

  • timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

 

 

 

12

Parking Lot

 

 

 

 

 

13

Wrap up

 

5

All

Any actions or decisions missed?

 

 

14

 

Total

50/50

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu