2020-09-29 Op Leads (COM) Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads, out on 10/1
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
@Danielle Westbrook , guest
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from slack or email
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| 0 | All |
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2 | Plan B discussion | If Plan B is needed: Confirm willingness to participate Consider what this might look like Determine on-ramp/timeline to wrap up current work | 20 | All | If our initial approach hits a roadblock (e.g., one of the co-PMs needs to take an unexpected leave), we will investigate an alternative plan. Below are some possible alternatives.
Confirm willingness to participate and determine time needed to transition to this work:
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3 | SILS Service Manager (recurring) | Report on progress | 0 | Lena, Christine |
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4 | Training (recurring) | Update on progress | 5 | Neil |
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| @Neil Weingarten Neil/IT + PMs to consider a survey to cohort asking for feedback about Ex Libris trainings and other general meetings: was training coverage sufficient; what do they wish would have been covered? what other topics might need a deep dive? May be valuable for the existing Almas in particular. Timing: after vanguard workshops (10/2-9) |
5 | (Ops Leads) Ongoing checkin |
| 15 | All |
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| @Ben Alkaly (Unlicensed) will draft some questions for the survey for SILS News purposes and give to Neil. |
6 | SILS All Chairs meeting (recurring)
Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting. | Topics for next meeting: Oct 21
| 0 | All | Hold for early October |
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7 | SILS Town Hall meeting (recurring) | 3rd Tuesdays | 0 | Com Leads | Hold for October COM meeting |
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8 | Zoom revised their passcode mandate | Com Leads: Share this with the cohort? Dear Valued Customer, At Zoom, customers are our number one priority, and we always strive to bring you the best, most secure video meeting experience in the industry. In June we reached out about a new security standard for our paid accounts. We are continuously working to balance security with ensuring a fluid meeting experience. Based on the feedback that we received about both the nature and timing of these changes, we will no longer be enforcing a mandatory security requirement for your account on September 27, 2020, or at any point thereafter. Here is our updated plan: Team Zoom |
| Com Leads | Hold for 10/1 meeting? |
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9 | Parking Lot |
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10 | Wrap up |
| 5 | All | Any actions or decisions missed? |
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11 |
| Total | 50/50 |
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Work in Progress:
Com Leads
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all staff (start early Nov; quarterly)
Meetings with chairs on their communication plans
Celebration milestones and what’s involved
Communicating the value of SILS
Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)
PM Leads
All chairs meeting
Premortem risk actions
timeline (extend beyond go-live), identify critical path & intense work periods
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu