2020-10-20 Com Leads Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

• Finalize whether to keep link sharing on? Benefits? Risks? When does email go out? HOLD UNTIL RESPONSE FROM PETER.

• IC-PPC meeting Mon 10/26 1-2: Com Leads & PM Leads to attend as listeners if desired.

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

SILS Town Hall meeting (recurring)

3rd Tuesdays

15

Com Leads

• Chairs talking points

• Finalize slide deck

• Are there any questions in the queue?

• Thinking about post-migration training needs -- ongoing Alma training after the big hump of getting everyone on the same page initially-- is there any mechanism planned for having systemwide training? For instance, Alma introduces regular updates to UX and functionality (new Metadata Editor, new areas available in Analytics, etc). Are there any plans to have those ongoing training issues dealt with at a systemwide level? Or keep them on the individual campuses?

• Is the first quarterly SILS open house meeting still set for November 2, 2020? If so, has the time and zoom link been set yet? Thanks!!!

Town Hall for all

Finalize agenda, continue

10

Com Leads

Proposed agenda

• Chairs Welcome

• Talk through timeline (PMs, Caitlin) - milestones, high-level, the whole timeline.

• ICs talk through interaction between Cohort & local team

  • Invite local team member to discuss how they surface questions, feedback to the Cohort (UCI or UCLA staff?)

• Open Q&A forum

• Record the meeting.

• Create a folder with recording and agenda and share that link.

To-Dos

• Need to send invite ASAP - DONE!

• Ask ICs to forward to all staff on respective campuses - DONE!

• When to send agenda? (Friday, Oct. 30) - No need.

• Chairs talking points by Monday (look at earlier talking points to see what should be included in this FIRST townhall)

• Talk about major topics that could come up and who should answer them at the next Com Leads meeting on Oct 27.

Parking Lot

• Zoom revised passcode mandate: No communication needed until at least November when more information is available.

Wrap up

5

All

Any actions or decisions missed?

Total

45/50