2020-11-03 Com Leads Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads (out Nov 9-13)
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from parking lot, slack or email
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| 5 | All |
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| @Christine Barone (Unlicensed) will add to the 11/9 SILS steering agenda https://docs.google.com/document/d/1-AergWwun93srjQoFvxfZAl5pApXerB2U9CdPpCFSHY/edit |
2 | SILS UC-Wide Town Hall (aka TH4All) | Debrief on 11/2 TH | 10 | All |
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| @Ben Alkaly (Unlicensed) and @Adrian Petrisor will confer and select a few future TH4All dates. |
3 | Editorial calendar | Timing of the announcement about the completion of the Vanguard phase Are there any takeaways from this phase that are worth mentioning (like having an important impact on upcoming work)? | 10 |
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4 | Feedback from SILS Chairs on communicating and managing expectations | Discuss idea to keep building on FAQs to support cohort members so they have easy talking points when questions arise. Create an email template for general responses or does this fall under the FAQ? “I understand you are anxious. These decisions have not been made yet. The answers will come and we will share them when we have them. We have a well designed process. Answering individual questions is not productive.” You are empowered to be a leader for the project and communicate back. Provide the tools and authority for cohort members to answer these questions - email template, FAQ, etc. “Cheat sheet” on Confluence for where to go to learn what’s happening in the project: talk to your local group/imp team, talk to co-chairs of a group, website, Confluence (meeting notes, decision pages). | 15 |
| HOLD FOR NEXT WEEK |
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5 | Com Leads ongoing checkin |
| 0 | All |
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6 | SILS Town Hall meeting (recurring) | 3rd Tuesdays | 0 | Com Leads |
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7 | Parking Lot |
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8 | Wrap up |
| 5 | All | Any actions or decisions missed? |
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9 |
| Total | 50/50 |
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Work in Progress:
Com Leads
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved
Communicating the value of SILS
Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu