2020-11-10 Com Leads Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads (out Nov 9-13)
@Caitlin Nelson, SILS Service Manager, out
@Adrian Petrisor, Com Leads (out Nov 18-20)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from parking lot, slack or email
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| 15 | All |
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| @Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) to discuss link sharing at the the SILS Chairs meeting. Ask if they are comfortable with this risk. Also add SILS Kudos slack channel to the agenda. @Adrian Petrisor will investigate changing the home page confluence to UC Libraries SILS Project - Phase 4archived @Lena Zentall (Unlicensed) will invite Adrian and Todd to the IC meeting on 11/12 at 2pm to present on CIO letter. |
2 | Editorial calendar |
| ? |
| Time permitting |
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3 | Feedback from SILS Chairs on communicating and managing expectations | Discuss idea to keep building on FAQs to support cohort members so they have easy talking points when questions arise. Also for PMs who get repetitive questions about the freeze before cutover and the “what ifs” around the go-live date (What if go-live changes? What if one campus is not ready?) Create an email template for general responses or does this fall under the FAQ? “I understand you are anxious. These decisions have not been made yet. The answers will come and we will share them when we have them. We have a well designed process. Answering individual questions is not productive.” You are empowered to be a leader for the project and communicate back. Provide the tools and authority for cohort members to answer these questions - email template, FAQ, etc. “Cheat sheet” on Confluence for where to go to learn what’s happening in the project: talk to your local group/imp team, talk to co-chairs of a group, website, Confluence (meeting notes, decision pages). | 20 |
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4 | SILS Town Hall meeting (recurring)
| 3rd Tuesdays: 11/17 (Next Tuesday) Update on progress Roles:
| 10 | Com Leads |
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5 | Com Leads ongoing checkin |
| 0 | All |
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6 | Parking Lot |
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7 | Wrap up |
| 5 | All | Any actions or decisions missed? |
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8 |
| Total | 50/50 |
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Work in Progress:
Com Leads
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved
Communicating the value of SILS
Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu