2021-05-25 Meeting notes

Date

May 25, 2021, 10am-11:30am

Attendees

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis
Ellen Augustiniak, UC Irvine
Elizabeth Salmon, UC Merced
Sharon Shafer, UC Los Angeles
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Jess Waggoner, UC Santa Cruz (co-chair) [Today’s Timekeeper]
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara [Today’s Notetaker]

Not attending

Josephine Tan, UC San Francisco (co-chair)

Discussion items

DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates from other SILS groups	Share relevant items	15 min	Jess Sarah	PPC: Need to wrap up our Day 1 decisions asap (aim for June 8th); MVP discussion SILS-WG: The issue of continued access to old Alma production instances and sandboxes post-go-live has been escalated to ExL senior management and is in active discussion. The Alma Accounts Task Force presented a draft plan on how to assign accounts (due to the much higher number campuses are requesting now vs. when we negotiated pricing). A final plan will be presented to CoUL at the end of May for a decision in June. The SILS Transition Team Task Force charge should be approved at the next WG meeting and begin meeting in June. Shared Governance TF: The charges and structure for the new (post-go-live) governance structure is in final draft form and will be reviewed/approved by the WG on June 11, with CoUL and DOC to approve June 14. Local EUOS and IT groups are planning to use the frozen Test environment for training and screen captures. Decision pages approved: AEFG: (Go-Live) Vendor bib records/overlay rules and Import Profiles - AEFG w/ RMFG (MVP 003) Approved! DFG: (Go Live) Primo VE User Interface Branding Elements Approved DFG: (Go Live) Determine Boosting Factors for Launch Approved DFG: (Go Live) FRBR Configuration Approved DFG (FYI only): (Go Live) Rename UC-eLinks AEFG noted that their group would like to work with CDL UC-eLinks Team on the implementation of this AEFG to tackle display logic rules for eResources. Will document practices at existing campuses and then reach out to us and CDL.		concerning decision re: branding. @Jess Waggoner will share the link to the code to get the wordmark next to the search box. @Jess Waggoner will look into a way for developers to share/connect. Jess will ask Lena for a Slack channel for now. And ask to get the developers on google drive. @Sharon Shafer (Unlicensed) get list of all IT people (that her IC has?!) and share with on Slack and then everyone add developers to it.
2	MVP	Identify decisions to be made after go live to add to MVP document	20 min		Post Go Live spreadsheet		All look over spreadsheet for the next week and add to it.
3	Managing local fields for display, search, facet	Finalize decision draft so it can be passed to RMFG	15 min	All	(Go Live) Managing local fields for display, search, facet		@Jess Waggoner will pass this on to RMFG
4	Worldcat Integration in Primo decision page	Approve decision page	10 min	All	Worldcat Integration with Primo VE: DFG recommends not harmonizing; campuses should consider choosing a recommended option for Worldcat integration based on their user needs Campuses should be making good progress toward their integration; should be in place before freeze.		@Jess Waggoner will clean up document, and send email when done. First to five over email.
5	Basic WorldCat Discovery vs. Worldcat.org	Next steps for decision page	20 min	All	(Go Live) Basic WorldCat Discovery Configuration		all read through for next meeting
6	Check Ins	Discuss updates/problems/testing	10 min	All
7	Next Meeting	Prep for next meeting
8	Parking Lot/Q&A	Save these issues for future discussion & comments			Libguides Testing plan Ebook ILL lending as it relates to discovery and limiting to availability. Questions/comments: