2021-12-07 Meeting notes

Date

Dec 7, 2021, 10am-11:30am

Attendees

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis
Sean Claudio, UC Irvine
Sharon Shafer, UC Los Angeles
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (co-chair) [Today’s Notetaker]
Chizu Morihara, UC Santa Barbara
Jess Waggoner, UC Santa Cruz (co-chair) [Today’s Timekeeper]
Sarah Houghton, California Digital Library

Not attending

Discussion items

DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates			Josephine	PPC: Continuing to finalize the Work Handoff sheet; RMFG finalized their decision page for https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/1197048325
2	PPC’s feedback on 930 & 973 decision			All	(Go Live) Make the 930 Field Searchable in Primo Liz (RMFG) answer: DFG won’t have to worry about working directly on 973 local field work Shouldn’t be a problem to map 930 and 973 fields; Campuses can also keep them separate; Decided campus-by-campus Bibilographers use this for their work See Liz’s email	Local decision - talk to your bibliographers
3	Check Ins	Discuss updates/problems/testing		Allfiv	Do-not-Limit-to-Availability affect on ILL: UCSD - initially had some requests going into an undefined queue; scanning and delivery got requests for items UCSD didn’t have - users may have been using search box and not via Citation Search to make requests UCD - Fulfillment educating public services on what requests mean, what best workflows to follow UCB - working on other ILL troubleshooting; not sure if related to Do Not Limit to Availabilty; some problematic requests; will work on this in the next six months UCR - users think everything they see on screen can be accessed; maybe don’t use the citation request properly How to find a balance between reliable requests vs. discoverability UCM - trying to keep closer to previous Melvyl experience; reassess decisions in Spring semester; users saying they can’t access via VPN - have to educate them that they must sign in to VPN first UCLA - same experience as others; working on electronic resources; don’t put filters on for now; SLRF items that don’t circulate but requestable - hard for some users to understand UCSC - ILL getting tons of unfulfilled requests; go to end of rota (unfillable when it actually can be); bogging all ILL requests; 5 or 6 things can be contributing to these problems; science library stacks currently request only, so increases ILL requests ; ExL does not curate CDI {Sarah - CDL has escalated this to ExL; is definitetly an ExL-only component to fix; Could be a setting that only ExL can see that is causing this. ExL says they don’t know what’s causing this. Issue being seen at UCSC, UCLA, UCB, UCSD} Open URL - database searching - UC Library Search: UCM - getting a bit of loading delay; Get it at UC does load; undergrads using and like UC Library Search Heather: Teaches how to find special collections; teaching about how to use filters (MARC fields related); search more about non-CDI things and be more local materials; tell people to start with Advanced Search; local materials (catalog) are coming up at the top of UC Library search results; Making resource types more accurate - try not to relate to it with still clean up work being worked on; cognitive load improvement for her research Jess: Usability work - what are user expectations; users surprised by how quickly they can get materials; UC Library Search has removed barriers to access Sarah: SILS Operations Team will be good group to pass along future info to share with all campuses (ie, effective ways of teaching UC Library search) UCSB - launching Browzine tomorrow - will be on Primo VE menu bar; Browzine libguide already made; UCD public services librarians asked for Browzine; UCLA doesn’t use the “Browzine” name, uses “Journal Title” search and then links Primo VE facets to search Browzine ; Jess - Third Iron will send you quarterly stats reports on BrowZine and LibKey via email if you ask them; Can ask Third Iron for teaching handouts; Michael - teaches Browzine for lit review researchers - how to build personal journal collection - Example of UCR libguide - https://guides.lib.ucr.edu/biochem - using Browzine widget - https://holdingsuploads.thirdiron.com/widget/ - try putting into Primo VE journal search page (UCLA may try this out on the Journals search page - https://search.library.ucla.edu/discovery/jsearch?vid=01UCS_LAL:UCLA) (Heather) HATHI Trust question: had a catalog record that linked to HATHI Trust - once ETAS went away, now not showing up easily in Primo VE; Chizu kept the plug-in for their Primo VE, so no problem, still seeing a HATHI Trust item listing; UCD will have plug-in again after resubmission of holdings (Jared does this AND the plug-in work)
4	Next Meeting	Prep for next meeting
5	Parking Lot/Q&A	Save these issues for future discussion & comments			Usability Testing MVP items for next phase Ebook ILL lending as it relates to discovery and limiting to availability. Questions/comments: