Team Charter

Objective: State the purpose of the group in 25 words or less (brief, energizing).

Develop and implement the best possible user-centered discovery and delivery experience for users across the UC libraries.

Keep in mind, from the Discovery FG Confluence homepage:

The primary focus of the Discovery FG will be making decisions related to the implementation and configuration of the Primo VE NZ instance. The FG will also act as consultants to local/campus implementation teams, who are responsible for local (institutional zone) instances.

See DISCOVERY FG - Roles, Charges & Deliverables, and Decision-Making Workflow

See Harmonization Principles

See Discovery Work Flow Plan

Roles: What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?

Definition of Meeting Roles

Notetaker and Timekeeper roles will be on a rotation through the roster. The second pass will swap the two roles.
Action item callback will be done by the Chair.
Other roles will be assigned as needed, such as wiki editor, Google Drive document management.

What are our expectations for working together? Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?

PRINCIPLES OF PARTICIPATION [shamelessly stolen/tweaked from the UCLA Library’s Management Council]

BE HERE NOW

Be present, in person and in your attention.

PARTICIPATE

Our goals can only be achieved if we each strive to participate fully in our meetings. Be sure to do the readings. Be ready to discuss agenda items. Help build future meeting agendas. Leave space for everyone to participate.

RESPECT

Honest, candid, and thoughtful discussions are essential for our work. Keep an open mind. Respect each other’s time always.

LISTEN

Listen actively and seek to understand others’ points of view. One voice at a time maximizes communication.

SHARE APPROPRIATELY

Share widely as much as is appropriate, while keeping in mind that some discussions deserve to be more fully developed before being broadcast to our colleagues. Just ask if you’re not sure.

SERVE A DUAL ROLE

In addition to serving as a conduit between your particular campus and the Discovery FG, seek out the bigger picture, and look out for the overall well-being of the UC Libraries.