2020-04-16 Meeting notes (Kick-Off Meeting)

Date

Apr 16, 2020, 12:00pm-1:00pm

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis
Ellen Augustiniak, UC Irvine
Sharon Shafer, UCLA
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (chair)
Jess Waggoner, UC Santa Cruz
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara (Liaison)

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome!	Introductions and Ice breaker	15	Josephine Team	Name, title, institution, years at UC If you weren’t doing your current job, what would you be doing?
2	Review group charge	Make sure everyone understands our charge, identify deliverables and reporting lines	10	Josephine	Refer to notes compiled and excerpted from Governance Structure Document
3	Decision-Making	Introduce how we’ll make decisions and the methods and tools we’ll use	10	Josephine	Supermajority, Fist-of-five, consent agenda Decision template Weekly Decision Flow & “Fish”		SGTF doc pp.9-12: supermajority, consent agenda, fist-of-five
4	Team Charter work	Complete Team Charter in Confluence	15	Team	Team Charter includes: group objective, roles, and expectations for working together. We are starting to build this document during our time.		We will need a Co-Chair by June 2020
5	Tools/Communication	Access to and when we’re using: Confluence, Slack, Shared Google Drive, … and email	5	Josephine	The SILS 4 Google Drive link Confirm members have access to Slack, Shared Drive, Confluence. (See access instructions) Share Virtual meeting etiquette PDF (see Orientation folder) Introduce Confluence for meeting notes and task tracking Confluence will be viewable publicly starting in May. Email: SILS-FG-DISCOVERY-L@listerv.ucop.edu If difficulty downloading the Slack app - OK using web version. Key is getting in rhythm of checking frequently as things get posted and/or conversations/follow-ups happen.	Best ways to communicate to the group: Send email to SILS-FG-DISCOVERY-L@listerv.ucop.edu Post same info from email (if applicable) into Slack
6	Set Weekly Meeting	Finalize a weekly meeting time	2	Josephine	Do Tuesdays at 10am work?	Yes - Tues @ 10am work; with exception that next week will not be on a Tue @ 10. Will find an alternative date.	Josephine will schedule wkly mtgs with the understanding that we may meet every other week for a bit; be flexible that some mtgs may be 90 minutes; meetings may become more frequent closer to launch.
7	Taking the Temperature survey	Share results of the Taking the Temperature survey	2	Josephine	Survey results can help guide our decisions
8	Homework	Prepares team for next meeting	1	Josephine			Review survey results Make suggestions of how to meet the ideas expressed in survey results Review the lower section of Team Charter re: expectations for working together
9	Parking Lot/Q&A	Save these issues for future discussion & comments			When will we get access to SandBox How much standardization and customization is available systemwide and locally How much support do we have for usability and functionality testing It would be great to have ONE repository for tutorials that can be used for teaching once we launch.		Critique your Library’s website to find your most and least liked features relating to Alma/Primo/Millenium