2020-04-28 Meeting notes

Date

Apr 28, 2020, 10am-11am

Attendees

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis
Ellen Augustiniak, UC Irvine [Today’s Notetaker]
Sharon Shafer, UCLA [Today’s Timekeeper]
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (co-chair)
Jess Waggoner, UC Santa Cruz (co-chair)
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara

Not attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	New items on our Confluence page	Describe what the new items are for	4	Josephine	https://uc-sils.atlassian.net/wiki/spaces/DF/pages/482836791 link in left menu of our Confluence page & link to our Google Drive on Confluence Overview (landing page)	Skip next week’s meeting, May 5.	@Josephine Tan (Unlicensed) will update documentation
2	Discuss “Critical SILS Issues” relating to Discovery – compiled during SILS Phase 3	Refine and edit the document	15	Team	(See document)		@Josephine Tan (Unlicensed) will distill concerns from Phase 3 Critical SILS issues, and compare with other issues from Pre-mortems and Issues and Concerns. Will have 4-5 by next mtg onMay 11, 2020
3	Updates from other SILS groups mtgs	Review relevant items from PPC	15	Josephine & Sarah	Sarah: Vanguard institutions have been approved: (UCB incl. NRLF, UCLA inc. SRLF, UCSB, UCSD, UCSF, CDL) Mix of already on Alma + not, small + big, SCP. Josephine: Vanguard kickoff June, test load August Josephine: let’s share information about how our campuses have implemented internal training and how this Discovery group can coordinate		@Josephine Tan (Unlicensed) will add links to documentation for Vanguard by May 11, 2020 @Jess Waggoner will add a document or section for the group to record ideas about local campus coordination among different stakeholder groups and with this Discovery group by May 11, 2020
4	Our shared vision	Define our common goals	25	Team	[user persona] We saw some themes from the survey		@Jess Waggoner will distill survey results to act as a starting point by May 11, 2020
5	Homework	Prepares team for next meeting	1	Josephine	Next mtg will be on May 12th		All: Continue self-paced review of Wiki content: Primo and Alma Training All: review Google Drive content: https://drive.google.com/drive/u/2/folders/1if19UWCmZnpv04kTHrTTvGWgmVBgOSHT All: Review Jess' UCSC User Research Content to discuss at next mtg on May 12, 2020 All: Continue adding to Lessons Learned + Issues and Concerns
6	Parking Lot/Q&A	Save these issues for future discussion & comments