2020-07-28 Meeting notes
Date
Jul 28, 2020, 10am-11:30am
Attendees
Jared Campbell, UC Davis
Ellen Augustiniak, UC Irvine
Sharon Shafer, UC Los Angeles
Michael Yonezawa, UC Riverside [Today’s Notetaker]
Heather Smedberg, UC San Diego
Jess Waggoner, UC Santa Cruz (co-chair) [Today’s Timekeeper]
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara
Lisa Ngo, UC Berkeley
Not attending
Josephine Tan, UC San Francisco (co-chair)
Elizabeth Salmon, UC Merced
Discussion items
DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | New items on Discovery Confluence and Google Drive | What’s new that’s been added this past week | 5 min | Jess |
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2 | Updates from other SILS groups | Share relevant items | 10 min | Jess Sarah |
| Lena’s reply[7/23/20]: “the first step is {for Discovery} to make recommendations on branding to the SILS Working Group before any actions are taken. It's too early to consider hiring a designer and who would work with the designer. Your research/consulting may indicate that a logo is not needed. It would be useful in your recommendations to include a timeline/deadlines for when you need various deliverables.” |
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3 | Check-in: Subcommittees for Primo VE Branding | Update on progress and any questions to work towards completing Decision Page for Primo VE Branding | 10 min | All | Environmental Scan: Ellen, Lisa, Chizu
Literature Review for best practices: Heather, Elizabeth, Michael
Accessibility/SEO: Sarah, Sharon, Jared
Subcommittee reports located in two places:
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| All: Report back findings to the group on Aug 4, 2020 |
4 | Feedback on Discovery Network Scope and Consortia Union View Summary | View feedback gathered from local campuses | 15 min | All | Discussion of responses from ExLibris by Jess. Review of the feedback from local campuses.
| Answer from ExLibris re: staff benefits of a union view? As to workflow efficiencies using a union view, it has to be discussed in ALMA collaborative network how your consortium will share centrally managed resources, and how to use fulfillment network to support requests and view online services from other institutions. Primo VE is just a discovery and delivery layer for ALMA. There is no web crawling or Search Engine Optimization benefits to having a union view.” | Josephine Tan: Check on when the Deadline for this decision? Check-in with SILS Fulfillment group to determine if there have a decision document and if Discovery FG is listed as a stake holder. See (Vanguard) Decide how to integrate an ILL broker with Alma |
5 | Look at Chapter 14 to see if any recommendations need to be made for Primo VE configuration in prep for Vanguard data load | 20 min | All |
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6 | Discuss Discovery Work Flow planning | Look at the DISCOVERY FG - Roles, Charges & Deliverables, and Decision-Making Workflow to determine our group’s plans for prioritizing our deliverables {These notes are on the Team Charter page} | 30 min | All |
Group Purpose The primary focus of the Discovery FG will be making decisions related to the implementation and configuration of the Primo VE NZ instance. The FG will also act as consultants to local/campus implementation teams, who are responsible for local (institutional zone) instances. Charges & Deliverables Specific to Discovery FG
Membership Skills:
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| Save for next meeting 8/4/2020 Josephine/Jess: Will start filling out the Draft Work Flow Plan (Roadmap) Confluence place for Workflow Flow Plan |
7 | Homework | Prepares team for next meeting |
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| All: Look at ExL’s Primo VE Customization Best Practices All: Continue with self-paced Primo VE training All: Continue with self-paced Alma Essentials |
8 | Parking Lot/Q&A | Save these issues for future discussion & comments |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu