2020-11-03 Meeting notes

Date

Nov 3, 2020, 10am-11:30am

Attendees

Lisa Ngo, UC Berkeley [Today’s Notetaker]
Jared Campbell, UC Davis
Ellen Augustiniak, UC Irvine
Sharon Shafer, UC Los Angeles
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (co-chair) [Today’s Timekeeper]
Jess Waggoner, UC Santa Cruz (co-chair)
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara

Not attending

Discussion items

DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates from other SILS groups & project timeline	Share relevant items	15 min	Josephine Sarah Jess Sharon	PPC: PPC approved RMFG Decision for (Test load) Local bibliographic data (5XX-9XX). Customization will be allowed for 14 fields & all other fields will be standardized. This will provide for better workflow and documentation throughout the campuses. DIscovery-EUOS Outreach End-User Name Subgroup: Confirmed scope and deliverables Began discussing timeline Sharon: UCLA Library ingested the Film and Television Library catalog records during the Alma data harvest and there was concern about the unique needs of item display and search for the film and television records. UCLA Discovery Functional Group started a document to examine the MARC fields and their function. Should we share this with RMFG? Discussion: Sharing Vanguard Primo instances with staff Recommendation: letting communications / end user training that staff may need more information about Primo, as evidenced by questions raised at the 11/2 SILS Town Hall. We recommend directing staff to current production instances of Primo at UC campuses and the CSU system, rather than sharing the Vanguard Primo instances.	From the RMFG Decision Page for 5XX-9XX:“*Campuses can map other 9XX data however they like but should keep in mind that long-term RMFG will be asking campuses to adopt the 9XX standardization found here: https://www.carli.illinois.edu/products-services/i-share/physical-res-man/local_extensions. The fields above represent an initial pilot project. ILSDC will be providing comments on when/if campuses can adopt the rest of the mappings before go-live or in the months following.”**
2	UX Testing Subgroup Partnership Work Check- in	Updates on subgroups' progress	20 min	All	Reference: UX Testing Subgroup Partnership Working Plan
3	Consortia Union View Decision page draft	Finalize decision page draft for not using NZ for consortia union view	55 min	All	Decision Page draft: Google Drive Draft version Confluence Draft version	Include screenshots / visuals in decision page
4	Homework	Prepares team for next meeting		All			All: Look at ExL’s Primo VE Customization Best Practices
5	Parking Lot/Q&A	Save these issues for future discussion & comments			Configuration Defining the “Everything” scope Determine plan for MELVYL and Related SILS Services Ebook ILL lending as it relates to discovery and limiting to availability.

Note from @Sharon Shafer (Unlicensed) regarding agenda item 1. UCLA Library ingested the Film and Television Library catalog records during the Alma data harvest and there was concern about the unique needs of item display and search for the film and television records. UCLA Discovery Functional Group started a document to examine the MARC fields and their function. UCLA Primo VE Default Display Fields Should we share this with RMFG?