2020-11-10 Meeting notes

Date

Nov 10, 2020, 10am-11:30am

Attendees

Lisa Ngo, UC Berkeley
Jared Campbell, UC Davis [Today’s Notetaker]
Ellen Augustiniak, UC Irvine
Sharon Shafer, UC Los Angeles
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (co-chair) [Today’s Timekeeper]
Jess Waggoner, UC Santa Cruz (co-chair)
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara

Not attending

Discussion items

DISCOVERY VISION: We strive to design and implement the best possible discovery and delivery experience for our end users using data-driven decision making. We envision a network zone experience that will allow users to discover library materials across UC collections without sacrificing relevant results. As such, the default search and results interface should prioritize the success of typical users while providing additional functionality for more advanced users.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	New items added to Discovery Confluence page	Share relevant items	5 min	Josephine	New links on Configuration page. Including UCLA’s default display fields document. There was some discussion about standardizing 5xx and 9xx fields which is being worked on by resource management group.		Ellen will add UCI’s display field documentation to the Configuration page.
2	Updates from other SILS groups & project timeline	Share relevant items	10 min	Josephine Sarah Jess	End User subgroup met and discussed their timeline and how they will work with fulfillment. Share Governance poll has been completed and they be analyzing the raw data and making recommendations.
3	Review (Primo VE for the NZ) Consortia Union View Decision page	Review decision page in preparation for sending to PPC for approval	15 min		(Primo VE for the NZ) Consortia Union View Decision page	Deadline for comments, edits, etc. is this Friday 11/13.
4	UX Testing Subgroup Partnership Work Check- in	Updates on subgroups' progress	45 min	All	Reference: https://uc-sils.atlassian.net/l/c/Bnhdz0G8 Confluence page ILL and Discovery gave summaries of how they have proceeded including sharing documents that have been developed. Ill has be working testing using UCB VG instance because of its functioning WorldCat search scope. Sarah also mentioned the need to track issues that groups find as the test, that may be out scope but may need to be sent on to other groups. Digital Collections showed how they adapted ILL templates. They also stated that with the current state of digital collections data, they’re work may better characterized as functionality test rather then UX testing. I attended the Digital Collection FG meeting today. Digital Collections FG shared information on some progress regarding the loading of collections from Calisphere as well as providing a list of the different Calisphere collections selected by the Vanguard Campus to load in to the Vanguards. See https://uc-sils.atlassian.net/l/c/hC1QrtoZ It was suggested that all groups should look at CSU’s Grid as a model for the UX testing final product. Ellen reminded the group that some of the subgroups recommendations will need to go to other FG’s for consideration and configuration (such as CDI and Digital Collections). Finally, Sharon suggested three “data points” we should collect when doing our UX testing: What I did, what I expected, and what I found.
5	Homework	Prepares team for next meeting		All			All: Look at ExL’s Primo VE Customization Best Practices
6	Parking Lot/Q&A	Save these issues for future discussion & comments			Configuration Defining the “Everything” scope Determine plan for MELVYL and Related SILS Services Ebook ILL lending as it relates to discovery and limiting to availability.

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Note from @Sharon Shafer (Unlicensed) regarding agenda item 1. UCLA Library ingested the Film and Television Library catalog records during the Alma data harvest and there was concern about the unique needs of item display and search for the film and television records. UCLA Discovery Functional Group started a document to examine the MARC fields and their function. UCLA Primo VE Default Display Fields Should we share this with RMFG?