Database Search

Legend: not started IN PROGRESS STALLED decided

Status	Stalled
Description	Explore if Primo VE Database Search can replace the existing A-Z lists. (Is this really what we want to address? If it wasn’t designed to replace the existing A-Z lists, we should focus on what it WAS designed to do and what we need to have to make it do that)
Decision summary
Owning group	DISC
Approver	DISC
Consulted	E-Resources, Resource Management, CDL (cleanup projects)
Informed	E-Resources, Resource Management, CDL?
Priority	Medium
Target decision date
Date decided

Notes and links to reference documents	Configuring Database Search
Related Idea Exchange Posts

Stalled Status

Primo VE’s database search was not designed to replace the A-Z database list. We would still like to have results appear when user search for specific databases. However, some of this may be related to backend data issue, rather

Recommendation

The Primo VE Database search does not currently meet our needs. Most of this is likely due to a lack of desired functionality. However, troubleshooting is complicated by the continued post-migration cleanup of electronic collections. Because the current A-Z lists meet most of our needs, we recommend coming back to this topic was the majority of electronic resource cleanup has finished in the NZ.

Further, the CDL Shared Collections in the NZ Project Team may be in the process of documenting related issues that might change the landscape of what we’re working with. When their report comes out (assumed end of April 2023?) we can review and revisit.

Currently the need is very nebulous and difficult to pin down.

Desired Behavior

Users can use Database search or simple search to find databases by title.
- What keeps them from doing this?”
Users can search for “database” and retrieve a list of databases.
- What keeps them from doing this?
Users can browse an A-Z list
- This might be a moot point if it wasn’t designed as one AND no one gives up springshare.
We want things we call databases to be shown as databases.
- Is this related to the bib cleanup from RM? Is there a current cleanup project? Is there a timeline to those projects?

Initial concerns

The documentation states that Database Search for Primo VE does not allow browsing using A-Z links.
- Evidence that it’s not supposed to?
Library/Users definition of a “database” does not always match Ex Libris' definition. As a result, titles that should should appear when doing a database search do not.
- Is there a way to work within this?
Librarians (and users?) don’t like the division by subject/category.
- things in the wrong category?
- category terminology was wrong?
- Examples

Action Log

Action/Point Person	Expected Completion Date	Notes	Status

Action/Point Person	Expected Completion Date	Notes
Discovery	Mar 24, 2023	Discussed the current issues around Dabatase search
Discovery	Apr 7, 2023	Update decision page to explain stalled status.