2022-04-26 Meeting Notes

Regrets: Cailtin Nelson, Scott Seaborn

Notetaker: Salwa

Agenda and Notes

1. Privacy Forms 

   1. Getting sign off from all campuses

   2. UCLA’s request as they are in the midst of an internal audit and they will be submitting by Fall 2022 

   3. Most of the policies do not require an explicit acknowledgement, but this acknowledgement form explicitly asks staff to submit to an acknowledgement. 

   4. Reasonable to have a service provider require that people be aware of the service they are using. This is about protecting people - the privacy piece! 

   5. Having users sign the form for NZ access, which is in addition to IZ access privacy form (same form) 

2. Questions 

   1. If someone has an issue how do they bring it to this group?

   2. Once the recommendation is made, if its a new recommendation, then how does it get approved and if an existing recommendation then how do we let the requestor know what the recommendation is”

   3. If the use requires “identified data” OR is data is anonymized (small cell size is another issue)

3. Closed executive business (closed meeting)

4. AOB (Any other business)