2023-03-28

Attendees

@Catherine Busselen (UCSB)
@Marcia Barrett (UCSC)
@Claudia Conrad (CDL)
@Ryan Finnerty (UCSD)
@Rachel Jaffe (UCSC) (notetaker)
@Tricia Lampron (UCI)
@Naomi Shiraishi (UCB)
@Israel Yáñez (UCD)
@Erica Zhang (UCLA)

Regrets

@Cathleen Lu (UCSF)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING			@Catherine Busselen
2	Announcements	Keep abreast of brief updates relating to the group or the group’s work UC SILS Community Slack	5 min	Everyone	Welcome Israel Yanez The UC SILS Community Slack workspace is now available! UC Libraries staff using a UC email address are welcome to join the UC SILS Community Slack at this link: https://uc-sils-comm.slack.com/signup All members of the community site may create and join channels of interest as needed.		Everyone Members of the UC SILS slack workspace should also sign up for this new community space. Everyone Be prepared to discuss how EIMP-PT may want to use/engage in the new Community Slack in our next meeting. @Catherine Busselen will connect with @Israel Yáñez to bring him up to speed.
3	Approve/Vote on co-chair position		5 min	Everyone	In advance of the meeting, please, nominate either yourself or another member for the co-chair role via our email list: SILS-EIMPPT-L@LISTSERV.UCOP.EDU	@Marcia Barrett was elected as EIMP-PT co-chair.	@Catherine Busselen will follow up with @Marcia Barrett to coordinate co-chair duties.
4	Finalize Team Charter	Approve the Roles section; Approve the Expectations section	5 min (work asynchronously prior to meeting)	@Catherine Busselen	Team Charter (draft) Please, make any updates to the Expectations section by end of workday, Friday, March 24. Will use fist of five to approve or determine that further discussion is needed later in this meeting or at start of next meeting.	Members approved the Roles section of the Charter. Members approved the Expectations sections of the Charter.
5	Survey subgroup	Get an update from the Survey subgroup and determine if timeline is feasible or needs to be adjusted	20 min	@Rachel Jaffe @Tricia Lampron @Erica Zhang @Claudia Conrad	SILS has access to Google Forms for surveys Draft survey Discussion followed about how to best distribute the survey on campuses; how do we get the broadest range of responses? Target audience for survey: library staff (including technical services, archives, and others) Discussion followed on use/reuse of survey data (e.g. respondent privacy), how to best analyze and report survey results, what data would we want to include in a report, and at what point would we want to share out a report of the survey result?	Announce survey through SILS channels and to folks on the campus contacts spreadsheet	Everyone continue to add contacts to the campus contacts spreadsheet Survey subgroup (@Erica Zhang @Claudia Conrad @Tricia Lampron @Rachel Jaffe) to draft survey announcement/email message and finalize survey Everyone Review survey and add comments before Tuesday, 4/4 Form a subgroup to analyze the survey results
6	Work Plan	Continue building out specific actions and estimated due dates	5 min (work asynchronously following meeting)	@Catherine Busselen	https://docs.google.com/spreadsheets/d/1DrtTEuyoPdWL-da43tFllHpf5FqMH7q7bmRlsog6t6s/edit#gid=0 Work Plan due date is end of 1st quarter (April 2023)		@Ryan Finnerty will transfer information about mid- and long- term deliverables from wiki to work plan spreadsheet
7	Wrap up	Review of past action items and actions and decisions made during this meeting	10 min	@Catherine Busselen	EIMP-PT Meeting Action Items
8	Parking Lot	Capture important topics for future discussion			Pre-mortem Finalize detailed action plan for Short-term Create detailed action plan for Midterm and Long-term Approval of Work Plan for submission to SILS Leadership (on or before April 25, 2023 meeting) Review and update of Work Plan (estimated July 11, October 10, December 12)
9		Total	60 min