2023-04-11

Attendees

@Marcia Barrett (UCSC)
@Catherine Busselen (UCSB)
@Ryan Finnerty (UCSD)
@Rachel Jaffe (UCSC)
@Tricia Lampron (UCI) (notetaker)
@Cathleen Lu (UCSF)
@Naomi Shiraishi (UCB)
@Israel Yáñez (UCD)
@Erica Zhang (UCLA)

Regrets

@Claudia Conrad (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING			@Catherine Busselen
2	Announcements	Keep abreast of brief updates relating to the group or the group’s work	5 min	Everyone
3	UC SILS Community Slack	Determine if we want to create a community channel	10 min	Everyone	The UC SILS Community Slack workspace is now available! https://uc-sils-comm.slack.com/signup	Group decided to test a slack channel	Catherine will create a slack channel with a broad name
4	Survey subgroup	Finalize survey and survey announcement/email message	30 min	@Marcia Barrett	Draft survey Draft email Review what questions should be required Determine due date and main contact of survey Should we have team members test out the survey before deploying? (for any major issues, survey fatigue, etc.) Confirming that we will be using Google Forms	Narrow the scope of testing to making sure survey works properly 4 required survey questions have been approved Draft email [needs revised to add why person is getting email] Due date will be decided after the survey has been constructed in google forms 3 week completion time	Survey group will put together the survey in google forms, ready to be tested and discussed at next meeting @Tricia Lampron @Erica Zhang @Rachel Jaffe @Claudia Conrad Everyone will test the survey for functionality (not content)
5	Work Plan	Determine approval plan for sending to SILS Leadership with option to update periodically	10 min	@Catherine Busselen	https://docs.google.com/spreadsheets/d/1DrtTEuyoPdWL-da43tFllHpf5FqMH7q7bmRlsog6t6s/edit#gid=0 Approval of Work Plan for submission to SILS Leadership (on or before April 25, 2023 meeting) Can we add comments and review and resolve with goal of approving at our next meeting? We can review and update, as needed, going forward.		@Catherine Busselen will clean up notes section of workplan for midterm and long-term @Catherine Busselen will ask for approval of workplan asynchronously Review any action items in the spreadsheet
6	Wrap up	Review of past action items and actions and decisions made during this meeting	5 min	@Marcia Barrett	EIMP-PT Meeting Action Items
7	Parking Lot	Capture important topics for future discussion			https://docs.google.com/document/d/1wt2BozNXwUCHlQbj9F1S_-JR-Y9xTf40kcfWiCcLEGE/edit?usp=share_link Pre-mortem Finalize detailed action plan for Short-term Create detailed action plan for Midterm and Long-term Review and update of Work Plan (estimated July 11, October 10, December 12)	Quarterly check-in
8		Total	60 min