2023-08-08

Attendees

@Marcia Barrett (UCSC)
@Catherine Busselen (UCSB)
@Claudia Conrad (CDL) (notetaker)
@Ryan Finnerty (UCSD)
@Rachel Jaffe (UCSC)
@Tricia Lampron (UCI)
@Naomi Shiraishi (UCB)
@Israel Yáñez (UCD)
@Erica Zhang (UCLA)

Regrets

@Cathleen Lu (UCSF)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING			@Catherine Busselen
2	Announcements	DEIA Metadata Resources Subgroup Update UC Reparative and Inclusive Cataloging and Metadata Projects and Practices page update	5 min	Everyone	https://uc-sils.atlassian.net/l/cp/omXfHXPK Catherine began adding projects and policy links from the survey (very drafty). Included list of glossaries used at each campus.
3	Work Plan Adjustments	Review & revise 3rd deliverable Add deliverable to meet identified need of harmful language statement. (Tricia supplied a useful link: https://cataloginglab.org/list-of-statements-on-bias-in-library-and-archives-description/ )	5 min.	@Catherine Busselen	Fist of five vote: mostly 5s, some 4s. Concerns from the 4 votes were related to specific language. The language statement will be optional for campuses/units. 3rd deliverable: should we be determining a new platform before the other group working on it has started. Need a deliverable to change the deliverable	Add as a deliverable (@Catherine Busselen ) Remove current deliverable and create a new deliverable to create a list on existing platform until new one is chosen.
4	Discussion Comments on Survey Analysis	Identify missing or unclear information - what else do we need/want to know? Identify information important to exclude from a public report - is it okay as the content is now?	15 min.	@Marcia Barrett	Be consistent on reporting the total number of responses as well as the number of responses by campus on each survey question. Discussed various comments. Added responses and completed the comments as appropriate.		@Marcia Barrett @Catherine Busselen @Ryan Finnerty @Cathleen Lu @Tricia Lampron @Claudia Conrad @Israel Yáñez @Naomi Shiraishi @Rachel Jaffe @Erica Zhang
5	Discuss comments on Executive Summary (paragraph format)	Discuss creating a report & executive summary of survey analysis	15 min.	@Marcia Barrett	Comments in the document were reviewed and changes made, comments closed as appropriate.
6	Discuss creation of a Report on the Survey Analysis	Determine content & outline of the report Assign pulling together the report	15 min.	@Marcia Barrett	OARMPT Interim Report Do we need to create an interim report? Ryan used ChatGPT to see what kind of outline it would recommend: https://chat.openai.com/share/34001efb-4a67-4311-80a6-564c04685d17 We don’t want to lose the data in the analysis, but do we need to make a more formal final report? Maybe include the analysis data as an appendix in the final report? Do we want to do a town hall presentation (as a more impactful alternative to an interim report)? Share the analysis document with Caitlin in the quarterly report to her?	We will add a table of contents to our report. Share data with Caitlin in quarterly report Will do a town hall presentation	Add TOC
7	Wrap up	Review of past action items and actions and decisions made during this meeting	5 min	@Catherine Busselen	https://uc-sils.atlassian.net/wiki/spaces/EIMPPT/pages/2100264979
8	Parking Lot	Capture important topics for future discussion			Pre-mortem Discussion of Survey Results Mapping to Deliverables - determine current status of each deliverable & next steps on deliverables (8/8/23) Create detailed action plan for Midterm and Long-term Create subgroups for recommendations, best practices, etc. Review and update of Work Plan (estimated July 11, October 10, December 12)
9		Total	55 min