2022-02-03 Meeting notes

Team Charter

Responsibilities:
ongoing rotation of responsibilities

Part III:
What are our expectations for working together?

15 min

Michelle Polchow

Carla - Note taker
Judy - Timekeeper
Katie - Action Items

Team Charter Document (Confluence)

Suggestion for Part III to use previous team charter wording for this section.

• For Slack conversations that become complex, copy and paste these into an e-mail to preserve the conversation

Impact Statement on Electronic Resources Management - December 2021
From AEFG

Introduce problem statement and recommendations from AEFG

15 min

Michelle Polchow and Carla Arbagey

Documents:
Impact Statement on Electronic Resources Management - December 2021

E-Resources Workflow Legacy v. Alma

• Discussion of using CZ records to provide immediate/easy access vs. what we decide to have fully cataloged

• Discussion of how each campus handles discovery: most have a team that is separate from the e-resource management team

Should we request this document (or a version of this) be sent to the SILS Leadership Group?

Do we identify potentially affected positions at each campus?

• Some campuses are experiencing staffing challenges in acq & e-res

Report on CDL Vendor/License/Acquisitions framework in support of local members processing new NZ acquisitions

Subtopics:
-- multi-series e-collections
--Factiva discovery errors

Update E-Resources Subteam

20 min

Michelle Polchow

Background documents:

• Interview with Sacramento State as local campus using Network Zone;

  • Overview of CSU’s structure for centrally managed agreements for renewals
    
    

• Ex Libris Network zone

  • Ex Libris Alma Network Zone Acquisitions documentation
    
    

• ELUNA California 2020
  Network Zone presentation by Jessica Hartwigsen
  
  

• Calstate Network instructions for local campuses:
  
  NZ Licenses:  

  1. see renewal schedule

  2. Opt-In Ordering

     1. Basic Opt-In

Notes:

• CSU is using Alma for centrally managed agreements and journals

• Current CDL Acq procedure is to send a spreadsheet to campuses: example of ProQuest Black Studies Center - our current infrastructure does not connect local payments to NZ

• Importance of the Vendor field, needs to be populated to create Analytics, but we need to have harmonized vendor records

• Consider making a small project team from ACQ & E-res working groups

• Goal is to have our data tied together to support cost analysis and other analytics

• Need to share our understanding of these issues, escalate through SILS structure to operations team

@Michelle Polchow will share with the Acquisitions Working Group

@Michelle Polchow Set up a meeting with chairs & VC of both groups plus CDL rep (Lisa M.) to discuss NZ acq structure

Wrap Up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

x/x