2022-02-10 Meeting notes

Attendees

Sherry Lochhaas
Michelle Polchow, Chair
Sarah Sheets
Carla Arbagey
Judy Keys
Katie Keyser
Natalee Bell
Tamara Pilko, Vice Chair
Lisa Mackinder
Kevin Balster

Not in attendance:

Jharina Pascual

Meeting documents:
Meeting Recording (link to cloud)
Slide Deck for Meeting
Article shared following meeting - Benefits ERMS

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Team Charter	Responsibilities: ongoing rotation of responsibilities	5 min	Michelle Polchow	Natalee - Note taker Tamara - Timekeeper Lisa - Action Items Team Charter Document (Confluence) Suggestion for Part III to use previous team charter wording for this section.	Put on agenda for next week to work on Team Charter, Expectations and Work Plan
2	Impact Statement on Electronic Resources Management - December 2021 From AEFG	Introduce problem statement and recommendations from AEFG	30 min	Sarah Natalee Katie Tamara Judy (email)	Documents: Campus Temperature Reading Impact Statement on Electronic Resources Management - December 2021 E-Resources Workflow Legacy v. Alma Discussion of using CZ records to provide immediate/easy access vs. what we decide to have fully cataloged Discussion of how each campus handles discovery: most have a team that is separate from the e-resource management team	Campuses sharing same problems vs different problems? Everyone briefly discussed what is happening locally and updated spreadsheet. Should we request this document (or a version of this) be sent to the SILS Leadership Group? Group discussed what is the intent of the Impact Statement. Voted that if Impact Statement is to be sent on to Leadership Group that it should be further reviewed. Do we identify potentially affected positions at each campus? Some campuses are experiencing staffing challenges in acq & e-res	@Michelle Polchow @Lisa Mackinder will meet off-line to discuss time line for testing ProQuest Literature Online (renewal March 1) and testing potential new CDL workflow with campus re-charges
3	Report on CDL Vendor/License/Acquisitions framework in support of local members processing new NZ acquisitions	Update E-Resources Subteam	20 min	Michelle Polchow	Slides Handout	Goal is to have our data tied together to support cost analysis and other analytics Need to share our understanding of these issues, escalate through SILS structure to operations team Path going forward for ER subteam working with CDL Test out process with upcoming renewal Starting with centralized licensing with resources for all (possibly start with ProQuest Literature Online) Proposal of a 4 step long-term proposal for campuses over the next year for	@Michelle Polchow will share with the Acquisitions Working Group @Michelle Polchow Set up a meeting with chairs & VC of both groups plus CDL rep (Lisa M.) to discuss NZ acq structure [all] Test specific upcoming renewals in NZ sandbox [upcoming meeting]
4	Wrap Up	Review actions and decisions	5
5	Parking Lot	Capture important topics for future discussion
6		Total	x/x