2022-04-21 Meeting notes

Attendees

Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Judy Keys, UCSD
Sherry Lochhaas, CDL
Lisa Mackinder, CDL (transition with Sherry)
Natalee Bell, UCSB
Jharina Pascual, UCI
Michelle Polchow, Chair, UCD
Katie Keyser, UCSF
Sarah Sheets, UCM

Not in attendance:

Jason Dezember, UCB

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements Upcoming License Terms Meeting May - strategic planning meetings facilitated by Caitlin Nelson, SILS Product Manager		5 min		Notetaker: @Sherry Lochhaas Time Keeper: @Paula Pascual Actions: @Tamara Pilko		No meeting April 28th
2	ACQ/ERES License Terms Display- ?? -to be determined	Update group on license terms display decisions, next steps	5 min	@Tamara Pilko	Licensing Session folder - List of UCD’s terms that display in Alma (56 terms) and Primo (11 terms). Recording Next steps: ERES and ACQ leadership will consult with CDL about what decisions need input from the group. Then schedule follow up group meeting	Tamara & Sherry are working on recommendations for the licensing terms meeting	@Tamara Pilko send out Doodle poll for License meeting to take place in next 2 weeks
3	930/973 Fields for e-collection name	Review feedback from RM and DISC subteams. Use input to finalize decision page. Example Analytics Report to show all portfolios in a collection: Community>Institutions>UC Santa Cruz>Example reports>TP List Portfolios Tool	5 min	@Tamara Pilko @Paula Pascual	Update on where SILS policy/practice will be stored/accessed	Focus our decision page on how eresouces collections are used	@Paula Pascual to use input from groups to finalize decision page. @Michelle Polchow apply tag so page will be in “current” rollup
4	GOBI/973 Question	GOBI 973 share local approaches to gain insight into best practice	10 min	@Michelle Polchow @Natalee Bell	Gobi can provide records by publisher on their FTP site. Use the import profiles to have record sets go into specific eresource collections. Lots of testing required.	Might get a group together of folks working on importing Gobi orders/portfolios to support each other
5	Purchasing updated content to current portfolio	Discussion to gain insight into best practice	10 min	@Michelle Polchow @Natalee Bell	Alma Manual POL UCSC upgrading access		@Tamara Pilko share UCSC upgrade ebook access procedure
6	Alma - E-Activation Workflow	UCSC example for methods to monitor workflow (in addition to using Analytics)	10 min	@Tamara Pilko	Can customize the status options in the Task List. Ex. status “Review-CDL Resource” Config > Resources > E-Activation Task Status Example: Order on the CZ portfolio, Test Access, Activate, Done If out of office, you can reassign tasks to a coworker to complete Assign due dates & you’ll receive an email notification
7	Alma Analytics	Knowledge sharing, temperature taking	5 min (as time allows)	@Michelle Polchow	The ERES Work Plan contains several items re: “Reporting/Analytics” Interest in building report together? Possible candidate is UCOP reports Support for SILS-Analytics “support group” Building Resources: California ELUNA Regional Users Group (Slack) Identify presenters to come share their processes?
8	Wrap Up	Review actions and decisions	5 min
9	Parking Lot	Capture important topics for future discussion: Discuss status for CDL converting campus reports using “E-Collection ID” rather than 930? Ex: CDL Tracking SCP Monthly Updates Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables ERES Work Plan - Continue to gain familiarity with work plan deliverables
10		Total	60/60