Local E-resources practices chat/clearing house

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Legend: not started IN PROGRESS STALLED decided

Status	decided
Description	Sharing local e-resources practices
Decision summary	The E-resources subteam created a Slack Community Channel (#acquisitions-and-e-resources) as an opportunity to share resources, trade workflow adaptations among campuses, and raise concerns with ERM software or e-resource products. Biweekly ERES troubleshooting meetings also provide a space to communicate about issues of concern at each campus.
Owning group	ERES + @Jeremy Whitt
Approver	ERES
Consulted	ERES
Informed
Decision-making process
Priority
Target decision date	Nov 9, 2023
Date decided	Nov 9, 2023

Recommendation

The E-resources subteam recommended adding an ERES slack channel to the new SILS Community Channel. This channel was created on May 18, 2023. At the time that this issue was initially raised, no Community Slack channel to discuss e-resources existed.
A channel description was added to the Slack channel on 10/31/23 to encourage discussion of ERES topics.
At the 11/9/23 meeting, ERES agreed to change the status of this Work Plan to decided, since the newly created Slack channel and biweekly ERES troubleshooting meetings fulfill the goal of providing a space to share local e-resources practices.

Background

Campuses had periodic questions about e-resources and thought it would be helpful if they could pose questions to an audience wider than ERES, and sought a forum to hold discussions outside of ERES meetings.
Based on the ERES 2023-05-04 Meeting notes - E-Resources - SILS a Slack channel could serve as a venue to document issues as they arose, in case issues were not mentioned at an ERES meeting. The channel was created with the understanding that it would facilitate conversation, but ERES members would not be responsible for answering questions.

Action Log

Action/Point Person	Notes	Status - Date of Discussion

Action/Point Person	Notes	Status - Date of Discussion
Sarah Sheets (notes)	UCSB looking at AVON, http://Ancestry.com and ProQuest announces Clarivate products moving to ProQuest platform UCR going live with Rialto in near future and currently testing orders UCSD - Judy attending ERL and interest in creating series of status to manage work through the E-Resources Activation Task List UCD assessing level of professional judgement required of staff to support Alma features including DARA, Alma Knowledgebase Updates and using software for E-Resources activation tasks - added complexity generated by network zone, Tier 1, 2, 3 analysis, and CDI. UCM - as rep to UCOP Statistics, doing an environmental scan to try to identify different groups that might be trying to make the same types of assessments and how could this be more centralized (communication, data repository, etc??)	3-9-23
Michelle Polchow (notes)	UCSD - have periodic questions and would be helpful to have a wider audience to query for situations as they arise. Suggest a new ERES slack channel in the SILS Community so more input. UCM - waiting on NZ task force for direction UCB - also look forward to acquisitions standardization from NZ, having problems with new orders and wrinkles that make it problematic to fit into Alma. Also endorse idea to have open community slack channel ACQ/ERES. UCLA - problem with ProQuest website, when you display “All databases” the historical newspaper titles are displaying duplicates. Would fixing this end up blocking access, if platform has odd way of turning these on? UCD - implemented a ‘journal title transfer’ workflow as intermediary stop-gap when CDL package loses a title, but publication remains locally important.	5-4-23