2023-03-02 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Sarah Sheets, UCM
Katie Keyser, UCSF
Kevin Balster, UCLA
Sherry Lochhaas, CDL
Michelle Polchow, Chair, UCD
Natalee Bell, UCSB
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR

Not in attendance:

Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements De Gruyter ebooks trial Springer ebook processing Title transfers to Elsevier and T&F ERES work plan report to SOT (due date note)	Share announcements	5 min		Note taker: Kevin Timekeeper: Sarah Lindsey Going to be De Gruyter ebook trial, for 6 months. Been some last minute changes, so been delayed. Formal announcement coming once it’s ready. Gobi: received records for 3 publishers for 21 & 22, going to continue with 23. Planning on retrospective of 22 - comparing publisher list against what we got from Gobi. Purchased 23 Springer front file, but haven’t gotten them from Gobi yet. Springer did turn on access. Title transfers to Science Direct - these need to go through SCLG for approval: American Journal of Clinical Nutrition (AJCN) The Journal of Nutrition (JN/J Nutr) Journal of Thrombosis and Haemostasis (JTH) American Journal of Transplantation (AJT) Laboratory InvestigationModern Pathology Molecular and Cellular Biology Operations Team likely to look at challenges with usage stats in Alma
2	CDLNZ-TF	Updates	5 min	@Sherry Lochhaas	CDLNZ-PT Quarterly Update: February 2023 Term limited group with charge ending in April, but continuing through June. Hope for Acq to start using Alma more regularly next FY
3	Helpline Update	Updates	5 min	@Sherry Lochhaas	migration happening mid-March. more details TBD
4	Work Plan prioritization	Review survey responses	20 min		Perpetual rights and entitlement tracking in Alma DRAFT PPT orientation to broad topics within this deliverable Language: Be clear when discussing perpetual access vs post-cancellation access (often used interchangeably) Data used for business decisions like cancelling print subscriptions or retaining old print copies, or negotiation/pricing decisions Exercise: asking ourselves a few questions: How many titles do we have, and how many are securely backed up by 3rd party preservation? How many staff do we have dedicated to e-resources/serials? Question of open access impact & secure open access archiving. Article - Open access is not forever. local discussion: View of perpetual access as either post-cancellation access vs. long-term preservation bigger questions are interesting, but scope of this group is Alma, so issues around long-term preservation might be outside scope. Still need guidance on best practices for recording post-cancellation access in Alma articles from Sunshine Carter include instructions for recording in Alma Also: Post Cancellation Access Collections to Improve ER Troubleshooting and Collection Development Issues with title changes/other metadata issues that make it more difficult to make decisions Staffing issues make it more difficult to do the initial work for recording data, in order to facilitate business decisions later on Journal title transfers DRAFTUNDEFINED Local E-resources practices chat/clearing house - as needed
5	Items of Concern	Information Sharing	10 min	All	Joint Meeting: March 16, 2023 10:00-11:00 Might be asked to join Acq meeting in April, they meet Monday afternoons Possible topics General discussion on dissolution of CDLNZ TF Leverage SILS structure to push decisions up that have stalled Maintenance & record keeping Transformative agreements Elsevier - reinstated access
6	Wrap Up	Review actions and decisions	3 min
7	Parking Lot	Capture important topics for future discussion:
8		Total	60/60