2020-07-28 Meeting notes

Updates

• On Branding

  • Discovery FG Branding Decision Page

  • EUOS Graphic Design Decision Page

• Structure: EUOS Steering Group, Training Outreach Coordinators on pause

Team members are updated on any new information from the project

10

Informed team about the existence of both decision pages and discussed what “branding” means. Discovery FG will be making decisions about how Primo VE will look and feel, and will also decide on a name. Discovery FG will also decide on whether a logo is needed (Stacy and Melanie have already provided input).

The Graphic Design Decision page is owned by EUOS, but that doesn’t mean the graphic designer is part of the EUOS team per se. We can recommend that the SILS Project has a graphic designer, and also make recommendations about how the workflow should be and where that graphic designer should “fit” into the organizational structure of the project.

Project Timeline Overview

• Overall project

  • From SILS wiki

  • Week by week

Members gain an understanding of project timeline and deliverables

5

Looked at the detailed week-by-week document from Caitlin.

End User Outreach Work Plan / Timeline

• Big Picture

• Communications Plan

• Summary spreadsheet

• Communications Examples

Members understand and can contribute towards EUOS work plan

40

The “Big Picture” and “Communications Plan” documents are created in LucidCharts (you may need to create a free account). The Big Picture document takes information from the earlier Deliverables From Charge document and puts things into a timetable. Items with question marks mean we don’t know for sure if we will do this or not (worth discussing with smaller groups).

Important to get an understanding of lead time needed from Comms folks on each campus - we can set a target date for something like a press release to go out, and then work backwards from the time each Comms team will need to determine when EUOS needs that content ready. (That’s what the “Summary Spreadsheet” is for)

Discussed whether local teams (i.e. local version of End User Outreach Team) have formed yet. Seems like the answer is “no.” Recommendation to have at least one of your local Comms people on that team if you are able to make that decision.

Briefly looked at “Communications Examples” from campuses that migrated to Alma/Primo in 2017 or 2018 - UCR has a good set of press releases; UCI has an example of a centralized webpage about the project that press releases typically linked back to; UCSB has examples of videos and a libguide.

Items to put in parking lot for next time

Add to “future agenda items”

5

Next meeting the goal is to actually form small working groups to start working on templates and timelines for things like:

• Libguide

• Press releases

• Webpage?

• FAQs?

• etc.