2021-1-28 Fulfillment & ILL FG Meeting notes
Date
Jan 28, 2021 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Elizabeth Rodriguez (Unlicensed) , UCLA
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Scott Hathaway , UC Santa Barbara
@Joseph Ferrie , California Digital Library
@Kristen Cardoso (Unlicensed), UC Santa Cruz
@Judea D'Arnaud, UC San Diego
@Joe Ameen , UCM (Liaison) Note Taker
Absent
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
| |
---|---|---|---|---|---|---|---|---|
1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates |
| All |
|
|
|
|
2 | Standardized phone numbers in shared patron data |
|
| All | Phone numbers need to be standardized to pull them into the AFN. Phone numbers seem to only be useful when something is urgent and e-mail has failed. Phone numbers will stay in for test and we’ll see if they populate based on formatting. |
| Elizabeth will ask about phone format in Basecamp. |
|
3 | Test Prep | https://docs.google.com/spreadsheets/d/1V9cIirzzQ3kDChYHr8XK-W3saXQKqg_fxRLbLi5TbdY/edit#gid=0 Test Phase Fulfill FG Member Prep Email to ICs with decisions and permissions. |
| All | Elizabeth and Joe F. met with Claudia from the ILL Ops team. Test accounts will be created for this FG, ILL Ops and the Discovery team. Setting up testing accounts as operators instead of managers might reduce the risk of testers making config. changes. There will be a reporting mechanism for testers to e-mail the local IC and FG member at the relevant campus. Elizabeth is notifying the IC group of decisions made for Test. |
|
|
|
4 | AFN Configuration Forms | Resource Sharing Form: https://docs.google.com/spreadsheets/d/1FWYnyDJHSUEFx7xGzhAwI1hGWGOFroP3/edit#gid=606351973 Fulfillment Network Form: https://docs.google.com/spreadsheets/d/1XcqH7hZ1ug0j8-4nowhunLxUZGAiYqum/edit#gid=1466789450 |
| All | No changes requested by Svetlana at this time. Elizabeth will pass on Replacement Fee costs for lost items to ExL if campuses send their info to Elizabeth by EOB 1/29.
|
|
|
|
5 | Parking Lot |
|
|
| There are some questions around what other things this group might add to the parking lot. Expiration dates and whatnot.
| Members can add to the parking lot issues that they feel need to be considered or tracked. |
|
|
6 | RLF Non-Circ items requestable for in-house use | Will need to test in Test Phase |
|
| There are some hacks used for library-use only items that can’t be checked out and back in because it will kick off a return process. This will have to be figured out for ExL. Davis tried creating a “Reading Room” circulation room. This was difficult for circulation staff to manage. There is now a transit step between ILL and the circ desks that allows the item to be checked out again before initiating the return process. |
|
|
|
7 | RLF Ghost Records Discussion |
|
| This decision will be worked out throughout the test phase. |
|
|
| |
8 |
| DDS Decision Page (Go-Live) Document Delivery Service (DDS) Setup Config forms - local campuses |
|
| Will need to be tested during the Test Phase |
|
|
|
9 |
| Total | x/x |
|
|
|
|
|
Future agenda items
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu