2020-05-14 Meeting notes
Date
May 14, 2020 2-2:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Gillian Keleher
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)
@Alison Elizabeth Regan (Unlicensed)
Not attending
Future agenda items
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances | 10 | Chairs | Update: Bill Hackenberg is no longer with the SILS Project. We will meet in IC-Steering tomorrow to discuss PM needs and we'll report back next week on reassigned duties / work. Recurring issue: How to find work for people to do from home? Have any campus shared any plans for after July, in terms of budget, etc? Nope. Rumors of 20% paycuts / furloughs? → what happens to SILS project resources? Idea is to identify the MVP to keep the deadline. What about moving over faster? That is, instead of extending current (III) contracts to meet migration deadline, but migrating early. → How would this work? This happened to UCSC, they went 40 days earlier than expected - not perfect but made it happen. There’s also some contract contingency planning going on to identify pieces of the ExL contract that could be revisited if necessary. What kind of analysis would need to happen to make that decision? |
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2 | ILS Data cleanup / Patron Data groups | ICs know how it’s going with these groups | 5 | Chairs | ILSDC: Need to check in with CB to find out about questions answered in Basecamp Patron Data: Approved team charter, started work on identifying data needs at each campus. |
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3 | Timeline review | Stay up to date on timeline / deadlines | 15 | Caitlin | Basecamp scheduled items: https://3.basecamp.com/3765443/buckets/15553579/schedules/2379093803 |
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4 | Decision review | Awareness of progress | 5 | Caitlin | Decisions = IC decisions Next step: Check in with ILSDC on the answers so far for SRLF/NRLF issue. Check in with Resource management group if they are working on this already too. Access to Network Zone: who gets authentication accounts? Vanguard phase: let’s try out both UCOP and SanDiego for now. (can always do internal accounts.) All-decision Rollup = everyone’s decisions / issues |
| @Caitlin Nelson check with Resource management. @Tom Bustos get ahold of Catherine @Caitlin Nelson and @Alison Ray (CDL) to work on Access to Network Zone decision. |
5 | Takeaways from ExL Overview | Get on the same page about the overview / review any feedback and takeaways | 15 | Chairs | ExL will be answering some of the questions from chat in Basecamp later this week. Clarifying expectations is a great strategy - understanding exactly what we think we’re going to get. |
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6 | Questions for Q&A on Monday | Have a list of questions for ExL by end of day today | 15 | Chairs | What do we do with questions already on Basecamp? Post your questions here by Friday 12pm Pacific: https://3.basecamp.com/3765443/buckets/15553579/messages/2675995680 |
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7 | Communications on Basecamp | FYI: New rules of engagement coming out | 5 | Caitlin | Communication:
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8 | Other / Homework |
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9 |
| TOTAL | 75 / 90 |
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Question? Contact AskSILS-L@ucop.edu