2020-06-29 IC-SC Meeting notes
Date
Jun 29, 2020 3-4
Attendees
@Carlo Medina (Unlicensed) , co-chair
@Caitlin Nelson, SSM
@Lena Zentall (Unlicensed) , PM
@Tom Bustos , co-chair
@Greg Ferguson , guest Patron Data
@Catherine Busselen, guest ILSDC
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Timeline and deliverables from Patron Data and ILSDC | Awareness of progress and any changes to the timeline and deliverables from charges of Patron Data. Do these still make sense, for work and deadlines? Any additional work?
| 15 | Greg | Patron Data
What to do in the “middle period” between now and late 2021?
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2 | Timeline and deliverables from ILSDC | Awareness of progress and any changes to the timeline and deliverables from charges of Patron Data. Do these still make sense, for work and deadlines? Any additional work?
| 15 | Catherine | ILSDC
Assessment and Test plan progress:
Any problems?
ILSDC was told they are not deciders! She was hesitant to use a decision page for that reason.She has been communicating in a blog. Ben will be discussing communications and how to share communications with other groups. |
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3 | Check-in / Update | Report any major changes in availability / circumstances
| 5 | All |
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| @Lena Zentall (Unlicensed) will find campus start-end schedule compilation UC academic calendar 2020-21 |
4 | Anything issues from Slack, Email, Basecamp that need discussion, action? |
| 5 | All |
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5 | Ex Libris vanguard meetings | Summarize communication plan for publicizing and inviting staff to Ex Libris weekly vanguard meetings:
Determine the best way to share the Zoom info, weekly topics, and links to basecamp for adding questions. (Q&As will cover questions that are asked in advance; questions will also be answered post-meeting from the meeting chat) ICs and SILS Chairs are empowered to select the specialists at their campus who should attend (question-asking priority will go to the Vanguard institutions.) Where will this be documented for reference? How do we publicize the meeting recording spreadsheet? Put it in the Cohort main folder (rather than IC folder)? Link to it from Confluence home page? Include best practice of recording to the cloud when possible for easy sharing. | 5 | Lena, Caitlin | DID NOT DISCUSS |
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6 | Testing vanguard | Continue discussion…. What’s the plan for the vanguard environment (including sandboxes) during the vanguard phase? How do we ensure local testing doesn’t interfere with systemwide testing: coordinating so we don’t step on each other What’s the best way to allow non-vanguard libraries to have access to vanguard environment to see how data is showing up? Allow broad access as much as possible All chairs meeting on vanguard environment/testing: Would Tom and Carlo want to facilitate that discussion? What information do we need to answer before we put it on the agenda? Which date? July 15, 29, Aug 12, 26? | 10 | All |
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7 | Checkins with vanguard campuses | Check how things are going individually with vanguard ICs |
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| Hold for after July 4 |
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8 | Decisions in process | Awareness of any decisions in the queue that need consultation from ICs Do we need to revisit the idea of having PMs (or someone) review decisions in process to ensure the RACI/decision-making process is fleshed out? Would a “final” date be helpful for the decision rollup? Currently, the due date is the closest thing but it might vary by weeks from the final approval date. | 5 | All |
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9 | Set IC agenda for July 2 meeting | Canceled this meeting | 0 | All |
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10 | Other / Homework |
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11 |
| TOTAL | 60 / 60 |
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Future agenda items
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