2020-06-22 Ex Libris Project Update

Date

Jun 22, 2020 1-2

Basecamp notes for this meeting: https://3.basecamp.com/3765443/buckets/15553579/documents/2768828819

Attendees

  • @Tom Bustos , co-chair

  • @Carlo Medina (Unlicensed) , co-chair

  • @Ramon Barcia

  • @Susan Boone

  • @Greg Ferguson

  • @Lynne E. Grigsby

  • @Robin Gustafson

  • @Jeremy Hobbs

  • @Gillian Keleher

  • @Sarah Lindsey

  • @Caitlin Nelson

  • @Alison Ray (CDL)

  • @Lena Zentall (Unlicensed) , PM

Not attending

  • @Alison Elizabeth Regan (Unlicensed)

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Weekly project status update from Ex Libris PM, Marci Degnan

Awareness of project status and upcoming work

2

ExL, Marci

  • Reminder, Weekly project meetings have a folder in basecamp. The upcoming meeting is highlighted in green.

 

 

2

Recent updates/posts on basecamp (see basecamp notes)

 

10

 

  • Sandboxes will have Ex Libris data during vanguard and implementation phases. At Go Live, once all Alma IZ, Primo VEs and NZ are readied, copies will be made so you will have Premium sandboxes (which reflect UC data and environmental architecture)

  • Marci created a Health Checklists folder on basecamp. It’s got a template as an example in the folder.

  • Campus contacts for Salesforce were collected in a sheet

  • Where to deliver files matrix – Laurie created a basecamp to do to show which deliverables got to the MFT and which to the Vanguard Test Load Case.

  • Integrations work - TBD whether there will be time for integrations in the vanguard phase. Authentication form and 3rd party integrations form were requested during onboarding. Marci has moved these forms due date to September, closer to when test data is available. Put the forms in “3rd Party Integrations” folder on basecamp. “Completed Authentications Forms” is a subfolder.

 

 

3

Upcoming Action Items for the coming 2 weeks

 

10

Marci

  • Vanguard Data Migration activities (due on or before July 31)

  • Training is due on Wednesday; Following Monday will be Q&A for that module.

  • Navigating and Searching training is due June 24

  • This Thursday’s special meeting is Electronic Data Migration.

 

 

4

Leftover Q&A’s from Timeline meeting on June 18

 

5

Ex Libris consultants

  • Marci grabs chats from meetings and reviews them later and brings them to the next meeting.

  • We will not reschedule the Labor Day holiday meeting on Sep 7. Ex Libris will be focused on evaluating the loads and getting the data available to us.

  • CDL was not listed on Alma training tasks. All vanguard institutions should participate in the training. Even if you do not use specific workflows, you need to understand how the system works and how the specific workflows will be implemented by consortium members.

  • No configuration form for the Network Zone.

  • UCSB does not need to supply a bib extract and no forms are needed! Yay!

 

 

5

Other questions

 

10

 

 

@Alison Ray (CDL) will I try to answer the questions that seem related to CDL on the bc thread Le Tran posted
6

Other / Homework

 

 

 

 

 

 

7

 

TOTAL

45 / 60

 

 

 

 

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