2020-07-09 Meeting notes
Date
Jul 9, 2020 2-3:30 pm
Attendees
@Tom Bustos , co-chair
@Carlo Medina (Unlicensed) , co-chair
@Ramon Barcia
@Susan Boone
@Greg Ferguson
@Lynne E. Grigsby
@Robin Gustafson
@Jeremy Hobbs
@Sarah Lindsey
@Caitlin Nelson
@Alison Ray (CDL)
@Gillian Keleher
Lakshmi Arunachalam (UCI backup)
@Lena Zentall (Unlicensed) , PM
Not attending
@Alison Elizabeth Regan (Unlicensed)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Logistics | Report any major changes in availability / circumstances | 10 | Chairs | “But then this thing came up” - new team motto |
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2 | ILS Data cleanup / Patron Data groups / PPC | ICs know how it’s going with these groups PPC: All-decision Rollup | 5 | Chairs | ILSDC: CB “TJ and I are working on a second blog post with data cleanup guidance based around the latest harmonization decisions that have been made. We also have a mechanism for campuses to track what cleanup they are doing, not tackling, etc. and have a mechanism in place for vanguard campuses to provide sample records to be used for reviewing in September. We have started putting together testing guidance based on ExLibris recommendations for data review, the critical data cleanup that we have identified and the harmonization decisions that have been made. We do not have a deadline for the recommended QA but it would be good to have that deadline worked out/determined so that we can plan appropriately (not sure if that deadline will be driven by all ICs or the IC steering group). Obviously our vanguard folks are doing a lot of data cleanup at their campuses right now but TJ and I will be asking the non-vanguard campus reps to do some of the initial legwork on the QA guidelines now with a secondary review/update by the vanguard campuses once those extracts have been done.” Patron Data: Pretty much done! Looking at testing scenarios for the vanguard - doc will go to GDrive. PPC: |
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3 | Timeline review | Stay up to date on timeline / deadlines: Basecamp To-Dos Review new expanded implementation timeline, make some best guesstimates about dates. Weekly trainings and special topics: Invite specialists from your campus to the appropriate meetings. | 20 | Caitlin |
Questions that need answers:
| Continue Monday/Thursday meeting times Tentatively, go with December 23 date for UC deadline for test load data. (ICs will consult with local teams) Do not schedule anything week of Jan 4-8. Ok to combine the first two modules of GTKA training. Go with the training schedule as proposed.
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4 | Assessment & Test Planning | Due 7/16. Any progress to report from subgroup? | 5 |
| Meeting next week! |
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5 | IC Decision review | Awareness of progress on Cohort decisions. Ensure relevant decision information is shared at your campus. All-decision Rollup Awareness of progress, actions on IC decisions: Decisions (IC decisions) | 10 | Caitlin | SKIP? |
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6 | Other / Homework |
| 5 |
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7 |
| TOTAL | 45 / 90 |
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